Job Description

Receiving visitors at the front desk by greeting and welcoming,. Responsible for filling, tracking & control of all incoming and outgoing documents indented for the Project. Preparing technical submittals such as shop drawings, as built drawing, material submittal, sample submittal, Method Statement, MIR & WIR. Maintain contact lists (project, vendor, and client), correspondence log and action log. Maintaining calendars, schedules appointments, answering telephone calls and emails & taking appropriate actions. Maintaining efficient record-keeping system that enable fast and easy access to needed information. Document control management system Oracle Aconex. Work with documents and records across various department. Maintain and control documents for metal fabrication projects (drawings, inspection reports, welding procedures, material certificates, etc.). Ensure proper document classification, sorting, filing, and archiving in both electronic and hard copy formats. Issue and track controlled documents using Document Management Systems (DMS). Update logs for drawings, revisions, method statements, RFIs, ITPs, MIRs, etc. Ensure compliance with ISO 9001 and other applicable quality standards. Liaise with engineering, production, QA/QC, and procurement teams to ensure document flow is timely and complete. Monitor document revisions, track approvals, and ensure the latest versions are distributed. Prepare transmittals, ensure client and consultant documentation requirements are met. Assist in preparing project handover dossiers and documentation packs. Coordinate with site and fabrication teams for document updates and registers. Support internal and external audits by providing requested documentation.
Job Type: Full-time

Ability to commute/relocate:

* Dubai: Reliably commute or planning to relocate before starting work (Required)