Project Secretary
Abu Dhabi, United Arab Emirates
Job Description
Company Description
Emirates Electrical & Instrumentation Company LLC.
For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.
Qualifications
Experience Requirements:
Additional Information
kills and Professional Requirements:
Emirates Electrical & Instrumentation Company LLC.
For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.
- Keep a log of all in-coming enquiries and inform Manager .
- Type charts reports, memos and e-mails requested by Manager in assisting necessary copies and transparencies.
- Prepare draft correspondence to the incoming mail, reports as assigned and other documents independently
- Maintain complete and allocate filing system for forms, records, create databases. Sorts, labels, files and retrieves documents, or other materials and produce presentations, reports, and documents etc.
- Receive and screen incoming calls and visitors, take and relay messages, respond to requests for information determines which are priority matters, and inform Supervisor accordingly.
- Arrange, maintain, coordinate and schedule meetings or appointments.
- Assist in the preparation of presentation developed on Power Point.
- Prepare Excel Spread and formats sheets when needed.
- Responsible for mail pickup and distribution.
- Maintain follow-up file to ensure replies on questions, comments.
- Handle travel arrangements, perform research, handing hotel bookings.
- Coordinate with the Office Assistant for tea, or coffee to guest / staff whenever required.
- Coordinate with Office Assistant to ensure that offices, the reception area, the conference rooms and the kitchens are kept clean and tidy at all times.
- Attend any other duties within the scope of this function as and when required.
Qualifications
Experience Requirements:
- Minimum of 3-5 years of experience in a similar role, 3-4 years out of which handling correspondence, reports, chart, etc.
- Entering, retrieving and updating as well as exerting systematic follow-up constitute as essential part of the work.
- Excellent command of written and spoken English. Arabic would be an advantage.
- Good typing skills, good knowledge of Business English (Arabic is a plus), the capability of drafting correspondence and a successful track record in similar duties.
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
Additional Information
kills and Professional Requirements:
- The Technical competences encompass advanced skills in operating Microsoft Office Applications (Excel, Power Point and Word).
- The capability of drafting correspondence and a successful track record in similar duties.
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Job Detail
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Job IdJD1629112
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned