Job Description

About ADASI
ADASI is the regional leader in autonomous systems and services, dedicated to offering holistic solutions - from the development and production of unmanned systems to joint mission analysis and equipment acquisition. We manufacture, operate, and maintain next-generation autonomous capabilities for air, land, and sea, operating in demanding environments. Headquartered in the UAE, we are committed to advancing the region's technological edge in defense innovation.
The Role
We are seeking a highly organized and proactive Project Management Administrative Support professional to join our Engineering PMO team. This role provides vital coordination and administrative support across multiple defense-related engineering programs, ensuring seamless documentation, communication, and reporting. As the operational backbone of our project managers, you'll play a key role in maintaining project efficiency, stakeholder alignment, and compliance with internal and external standards.
Key Responsibilities
Project Support & Coordination
Assist project managers with project charters, Gantt charts, trackers, and status reports
Coordinate logistics and materials for design reviews, meetings, and project briefings
Update schedules and risk logs in coordination with engineering teams
Follow up on tasks, actions, and stakeholder responses to maintain project momentum
Document Management & Compliance
Ensure all documentation aligns with internal governance and industry standards
Maintain configuration-controlled records (e.g., engineering logs, change requests)
Administer updates on SharePoint, Confluence, and PLM platforms for real-time status
Communication & Reporting
Consolidate project data into reports, dashboards, and KPI updates for senior stakeholders
Coordinate logistics between engineering teams, departments, and external vendors
Facilitate cross-functional communication to ensure alignment across the value chain
Administrative Support
Manage calendars, schedules, and logistics for internal and external engagements
Support preparation of presentations, procurement documents, and executive briefs
Ensure adherence to EDGE Group documentation and reporting policies
Required Qualifications
Education
Diploma or Bachelor's in Engineering Administration, Project Management, Business Administration, or related field (REQUIRED)
Certifications in Project Support, Coordination, or Office Administration (PREFERRED)
Experience
3-8 years of administrative or coordination experience in a technical or engineering environment
Prior exposure to aerospace, defense, or complex engineering project settings is highly desirable
Familiarity with structured PM methodologies (Agile, Waterfall, or Hybrid)
Technical Tools
MS Office Suite (Excel, PowerPoint, Word, Outlook, MS Project)
Project tools such as Primavera, Jira, Smartsheet, or Microsoft Project Online
Document management systems (e.g., SharePoint, Confluence, PLM)
Working knowledge of technical documents like test plans, engineering specs, and drawings is a plus
Ideal Attributes
Exceptional organizational and multitasking skills
Strong attention to detail and accuracy in documentation
Excellent verbal and written communication in English
Professional, reliable, and discreet when handling confidential data
Agile, adaptable, and thrives in dynamic project environments
Collaborative mindset with a solution-driven approach
Why Join ADASI
At ADASI, you'll work with some of the brightest minds in the defense and aerospace industry. We foster a collaborative and high-performance culture where your ideas drive innovation. Whether you're an engineer, strategist, or visionary, you'll find a purpose-driven career that empowers you to make an impact on national security and technology evolution.