Job Requisition ID: 159771

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world\'s most admired and innovative brands. Al-Futtaim Group\'s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

Providing administrative, secretarial, document control and project support to the Development Department.

What you will do:

• Liaise with internal and external parties for various tasks, including drafting correspondence and preparing documents
• Manage office systems, including data management, filing, and document tracking
• Provide administrative and coordination support to the department as needed
• Assist in scheduling and managing team members\' calendars, preparing meeting invites, and taking minutes
• Organize travel itineraries, ensuring compliance with the company\'s travel policy
• Maintain project materials, including data management, filing, and document tracking, and support in creating presentations and reports

Required Skills to be successful:

• Excellent oral and written communication skills, capable of providing advice and information while maintaining discretion with confidential matters.
• Strong organizational and administrative abilities, adept at meeting deadlines and managing a diverse workload in a busy environment.
• Some graphic/visual design capabilities with an interest in further development.
• Proficient in Microsoft Office suites, including Word, Excel, and PowerPoint, with basic capabilities in Adobe Acrobat, InDesign, Illustrator, and Photoshop being a plus.

What equips you for the role:

Minimum Qualifications and Knowledge:

• Minimum secondary level of education. Degree qualification preferred.

Minimum Experience:

• 5-8 years of experience in administration or secretarial role, with at least 2-3 years experience in the capacity of Personal Assistant or Executive Secretary for a Management level position in a large-sized organisation.

About Al-Futtaim Group Real Estate

The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.

Al-Futtaim