Job Description

Position Title:

Project Assistant

Job Overview:

We are seeking a detail-oriented and proactive Project Assistant to join our team in the IT and marketing sectors. The Project Assistant will provide support to project managers and teams by helping with the coordination, tracking, and delivery of various IT and marketing projects. This role requires strong organizational skills, an understanding of project management methodologies, and the ability to work across multiple teams to ensure timely project execution.

Key Responsibilities:

Project Coordination:

Assist project managers in the planning, execution, and monitoring of IT and marketing projects. Help prepare project documentation, including timelines, resource allocation, and status reports. Coordinate meetings, briefings, and other team activities to ensure smooth project flow.

Communication:

Serve as the primary point of contact for internal teams and external stakeholders regarding project updates and queries. Prepare regular project status updates and assist in communicating changes in project timelines or scope. Foster collaboration between IT and marketing teams to ensure alignment on objectives and deliverables.

Scheduling and Time Management:

Track project deadlines and milestones, ensuring timely completion of tasks. Organize and maintain project schedules, helping to prevent delays and manage resource allocation. Support the management of project timelines by monitoring progress and helping to resolve any delays or bottlenecks.

Documentation and Reporting:

Maintain and update project files, tracking tools, and databases. Assist in preparing reports on project progress, risks, and issues. Help with the preparation of post-project evaluations and lessons learned documentation.

Task Tracking and Problem-Solving:

Monitor the daily progress of assigned tasks, ensuring team members meet deadlines. Help troubleshoot minor project issues and escalate to the project manager when necessary. Ensure resources are properly allocated and adjust plans as necessary to meet project requirements.

Budget and Resource Management:

Assist in tracking project budgets, ensuring costs are within allocated limits. Help with resource scheduling, making sure the right personnel and tools are available when needed.

Marketing Campaign Support (if applicable):

Provide support in the execution of digital marketing campaigns (SEO, SEM, social media). Assist with content creation and distribution for marketing efforts. Collaborate with marketing teams to monitor campaign performance and provide actionable insights.

Qualifications:

Education:

Bachelor's degree in Business Administration, Marketing, Information Technology, or a related field.

Experience:

2 years of experience in project coordination, project management, or assistant roles, preferably within the IT or marketing sectors.

Skills:

Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Proficient in project management tools (e.g., Microsoft Project, Trello, Asana, etc.). Familiarity with marketing tools and strategies is a plus. Knowledge of IT systems and processes. Ability to handle multiple tasks and work under pressure in a fast-paced environment.

Key Traits for Success:

Attention to Detail:

Ability to manage various project aspects, from planning to execution, while maintaining accuracy.

Problem-Solving:

Proactively resolving challenges and offering solutions to keep projects on track.

Team Player:

Ability to work collaboratively with diverse teams, including IT professionals, marketers, designers, and executives.

Adaptability:

Flexibility to quickly adapt to new tools, strategies, and project requirements.

Customer-Oriented:

Ability to understand the client's needs and ensure that projects are aligned with client goals.

Job Environment:

Fast-paced, collaborative environment. Work will involve interacting with internal teams, external clients, and vendors. Some flexibility in remote work, depending on company policy and project requirements.
Job Types: Full-time, Permanent

Pay: AED3,500.00 - AED4,000.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Preferred)
Education:

Bachelor's (Preferred)
Experience:

Project Assistance: 2 years (Preferred) * Administrative: 2 years (Preferred)