Project Assistant
Dubai, United Arab Emirates
Job Description
Primary Functions and Responsibilities
Responsibilities:
Firm Building
Experience / Education / Abilities
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
- The role of the Project Assistant (PA) is to provide critical administrative support to Project teams, ensuring operational efficiency, analytics, and reporting, coordinating project activities and general administrative support of project objectives and success.
- The position requires thorough knowledge of the specific Project and wider Practice and industry in general.
- Support requirements are often confidential in nature, which always requires discretion and professionalism
Responsibilities:
- Create project schedules, share point sites, ways of working charters and timelines. Monitor action items, highlighting any red flags
- Manage data repositories by keeping them updated, access-controlled, version controlled and effectively archived
- Maintain ‘Facebook’ of internal project team and stakeholders. Update client org charts and CRM data
- Draft professional and effective communications, both internally and externally
- Develop and foster professional networks both with internal teams and external vendors and client teams; taking on client-facing duties as required
- Monitor and report on proposal status, requirements and outcomes. May be required to create, edit and proof-read proposals and presentations
- Conduct research and generate reports, dashboards and pipeline summaries by collecting data from various tools
- Understand and compile financial documents necessary to open a job, leverage WIP tracking, and manage client invoicing and payment processing where applicable
- Manage calendars by coordinating appointments, prepare meeting agendas, take meeting minutes, book conference rooms, catering and other logistics when planning bigger events. May be required to facilitate meetings and Q&A sessions
- Arrange extensive team travel requests, often changing at the last minute for multiple colleagues. Work with the travel team to source appropriate accommodation and amenities; ensuring that invoicing and expenses are efficiently managed and recorded
- Manage, submit and reconcile timesheets, expenses, credit card statements and payments
- Assist with onboarding of new team members, bringing them up to speed with the project. Coordinating any client/site access and processes are completed. Liaising with other internal and external departments as required
- Arrange events, trainings, speakers and other initiatives as required; considering all logistics and event schedules
- Support with performance management processes: enter EPE (engagement performance evaluation) feedback into online system; provide administrative support on career roadmaps; coordinate with consultants’ mentees; support special selection committees review package, scheduling and logistics
Firm Building
- Understanding and keeping up to date with the business organization structure, policies, goals, and objectives
- Awareness of (and participation where appropriate) office events, recruiting, alumni outreach, social and charitable events and other activities
Experience / Education / Abilities
- Strong English both oral and written. Arabic speaker is a great benefit
- College degree or equivalent
- 3 years PA or EA experience in a professional services industry
- Excellent analytical and reporting ability, administrative, organizational and time management skills
- Outstanding interpersonal skills, able to interact effectively at all levels
- High levels of initiative, resourcefulness and responsiveness. Able to identify problems, anticipate others’ needs and take proactive action where appropriate. Able to work on own initiative
- Handle sensitive information in a confidential manner
- Occasional travel required
- Proficient in MS Offic
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
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Job Detail
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Job IdJD1436376
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned