Job Description

We are looking for a Project Administrator to facilitate the effectiveness of Project Management Execution Team activities by providing efficient administrative assistance and logistics support within the assigned team.

Your Mission

Provide administrative, organizational and logistical supports to the line Manager and the assigned team. Support with admin tasks such as flight ticket purchase orders, invitation letters, visa, vaccination records update and general team assistance (e.g. room booking). Collect and consolidate Hours Reports from the Team, for inter-company re-billing purpose Support the Project Manager Execution in issuing Services and Equipment Purchase Requests in the ERP (SAP) Support the project Manager Execution in issuing Entry sheets in the ERP (SAP). Perform office management duties as requested Support the department with the meetings training organization Manage travels requests, organization and safety (Control risk active monitoring if applicable) for the Manager and the assigned Team Perform check compliance of the expenses reports for the assigned Team, prior submitting to line Manager validation. Prepare and update specific reports requested by the Manager or the company (e.g. travel reports, letters, customer/project lists). Follow up on holidays planning, leave requests and related reporting to the Manager and other involved functions.

Your Profile

Education Qualifications

Upper Secondary (employment relevant skills) Executive Assistant Diploma or similar, or equivalent experience

Language Requirements

English Foreign language as per regional allocation is a plus

Professional Qualifications and Experience

3 years' experience as administrator or in a similar role Proficient in MS Word and Outlook, Excel, PowerPoint and collaborative tools

Contract Type

Permanent

Country

United Arab Emirates

Location

Dubai