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Techno-functional capability, qualification, and skills requirement

Compliance

1

The procurement specialist with category specialty in Office Support, IT, FM, Fit Out, Marketing, and General Services experience must have the following responsibilities:

Must

2

Develop bids for assigned goods and services.

Must

3

Evaluate bids to ensure compliance with specifications.

Must

4

Prepare contract documents and bidders list, including inquiry preparations and requests for bids.

Must

5

Prepare award analysis and recommendations and develop award presentation for Tender Committee approvals.

Must

6

Negotiate contracts\' terms and conditions with vendors.

Must

7

Develop contract standards and maintain ERP contracts module by creating and maintaining approved clauses and contract templates.

Must

8

Ensure protection of Aldar Education\'s interest in all contractual agreements to mitigate any identified risks.

Must

9

Review agreements in coordination with the legal team for contractual matters, mainly related to contract clauses for non-standard contracts, contractual claims, and disputes.

Must

10

Review requests for variation orders and ensure reasonable market pricing, liaising with requester/consultants for any clarifications.

Must

11

Draft procurement contracts, agreements, variation orders, and formal correspondences.

Must

12

Maintain detailed contract records, providing performance information, and contract documentation related to bank guarantees, performance bonds, insurance policies, etc.

Must

13

Maintain relations with preferred vendors to ensure procurement of high-quality goods/services, expedient delivery, and dependable service at an optimum price.

Must

14

Maintain track of the procurement plan to achieve department goals and KPIs.

Must

15

Assist in managing the signing and distribution of contracts, tracking the expiry of the agreements, and ensuring their timely renewal/replacement.

Must

16

Support in developing new contractual templates as and when needed by different organization departments in coordination and collaboration with the legal team.

Preferred

17

Analyze markets to determine vendors\' sources and product availability.

Preferred

18

Compile and prepare reports and analyses setting forth progress, adverse trends, and appropriate recommendations or conclusions.

Preferred

19

Ability to develop dashboards would be an added asset.

Preferred

20

Ensure compliance with corporate governance.

Must

21

Receive requests, obtain estimates, update records, initiate paperwork, and follow up on the request for approval of work not previously covered in the contract; process and obtain approval of contract changes.

Must

22

Establish and update records of all correspondence related to contract activity.

Must

23

As necessary, liaise with Legal, for clarification and direction about legal aspects and liabilities.

Must

24

Periodically review and check contracts to ensure compliance.

Preferred

25

Maintain proper source channels for potential suppliers.

Preferred

26

Manage and control all legal documents for the vendor during registration (NDA, Trade License, Profile).

Preferred

27

Pre-Qualification grading for all vendors.

Preferred

28

Document control.

Must

29

Minimum graduate-level degree or related Procurement/Contracts specific qualification.

Must

30

A minimum of 6 years\' experience in procurement within the region with at least 2 years in contracts related roles within a corporate environment. Having education procurement experience is preferable.

Must

31

Knowledge of contractual terms and conditions, insurance requirements.

Preferred

32

Arabic speaker is a must.

Must

33

Fluent English communication skills, written and oral.

Must

34

Excellent attention to detail with diligent follow-up and ability to execute in a timely manner.

Must

35

Skilled in multi-tasking and handling pressure.

Must

36

Excellent interpersonal skills.

Must

Sundus Gulf