Job Description

1. Position Objectives

Initiate pre-qualifications of vendors, negotiate/approve price for goods and services, examine existing contracts, implement control strategies/procurement techniques Ensure the company obtains quality products and services for competitive prices in a timely fashion Evaluating vendors, negotiating contracts and preparing reports (e.g. on orders and costs.) For this role,

2. Key Roles & Responsibilities

Identify potential vendors/suppliers, gather, and analyze information on them; recommend prospective vendors to Management Conduct market research to ascertain the best products and services in terms of value, delivery schedule and quality Obtain cost estimates for materials, supplies, and services Generate inquiries and conduct meetings with suppliers/subcontractors Evaluate bids and make recommendations based on commercial and technical factors Negotiate pricing contracts with subcontractors and suppliers to get low costs or competitive pricing and to secure advantageous terms Organize purchase request forms, communication between company and supplier, bid evaluation forms and purchase orders and other relevant files Monitor contracts progress, regularly checking the quality of product or service provided Maintain records of approved suppliers and periodically evaluate vendor performance (e.g., conformance with stated requirements, trends, anomalies) Regularly review the subcontractors' procurement progress, the scope of work and commercial terms Correspond with various other departments, discussing company plans and agreeing on future initiatives Develop and implement strategies for procuring, storing, and distributing goods or services and maintaining stock levels Develop, update and document all Procurement related processes, forms templates and tracking records Align Procurement procedures with the Total Quality Management System and ISO standards Comply with overall organizational processes to ensure internal approvals are obtained in accordance with approved procurement policies and the Authority Forecast level of demand for services and products to meet business needs of the client Forecast price trends and their impacts on future activities Monitor business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times Perform cost analysis and set appropriate benchmarks Coordinate with the Finance department to ensure accurate and timely payments of invoices Assist in settling invoice or contract disputes Enter order details (e.g., vendors, quantities, prices) into internal databases Maintain updated records of purchased products, delivery information and invoices Prepare reports on purchases, including cost analyses Monitor stock levels and place orders as needed Coordinate with warehouse staff to ensure proper storage Project Support & Planning Inventory Management ERP development
Support the rollout and successful implementation of procurement modules linked to an organizational ERP system

Any other duties as given by the Line Manager

Experience / Education / Training

Bachelor's degree in Business Administration, Logistics, Supply Chain Management or a related field Proven work experience as a Procurement Officer or similar role Excellent communications and negotiation skills with suppliers and internal customers Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors) Hands-on experience with purchasing software Understanding of supply chain procedures Solid analytical skills, with the ability to create financial reports and conduct cost analyses Negotiation skills
Job Type: Full-time

Pay: AED5,000.00 - AED7,000.00 per month