Job Description

We are looking for a

Procurement Officer Assistant

to support our Procurement Officer in day-to-day operational and administrative procurement activities. This role is essential in ensuring smooth purchasing workflows, accurate documentation, supplier coordination, and effective communication with internal teams.

Key Responsibilities

Procurement Operations

Support end-to-end procurement activities (PR to PO processing & tracking) Monitor procurement timelines and follow up on delays Ensure purchases align with approved budgets and instructions Coordinate with warehouse, logistics, and finance teams

Supplier & Stakeholder Coordination

Liaise with approved suppliers and vendors (local & international) Coordinate with logistics, freight forwarders, and customs agents Support service providers (maintenance, inspection, calibration, etc.)

Compliance & Documentation

Maintain accurate procurement records in line with company policies Ensure compliance with approval matrices and procurement procedures Support audit readiness through proper documentation control Follow confidentiality and data protection requirements

ERP & Reporting

Enter and maintain procurement data in ERP systems (Odoo preferred) Support integration between procurement, inventory, and accounting modules Prepare procurement status reports for management and audits Report ERP issues or inconsistencies when identified

General Support

Assist in onboarding new suppliers and documentation Support procurement team during peak workload periods Perform additional procurement-related tasks as assigned Uphold company values and professional conduct at all times

Qualifications & Experience

Bachelor's degree in Business Administration, Supply Chain, Logistics, or related field (preferred) 1-3 years of experience in procurement, purchasing, logistics, or administrative support Experience in manufacturing, engineering, or industrial environments is an advantage ERP system experience required (Odoo preferred) Procurement or supply chain certifications are a plus

Technical Skills

Knowledge of procurement processes (PR, PO, supplier coordination) Strong MS Excel skills (tracking, comparison sheets, quotations) ERP system usage (preferably Odoo) Document control and data accuracy Basic understanding of logistics and shipping documentation

Behavioral Competencies

High attention to detail Strong organizational and time-management skills Ability to work under pressure and manage multiple priorities Clear and professional communication Team-oriented with a proactive attitude High level of integrity and confidentiality
Job Type: Full-time

Application Question(s):

Do you currently have 1-3 years of experience in procurement, purchasing, logistics, or administrative support? Do you have exposure to logistics, freight forwarding, or customs documentation? Do you have experience coordinating with suppliers and vendors (local or international)? * Have you worked with an ERP system? If yes, please specify (Odoo preferred).