Job Description

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Inventory Management s Material Planning
Lead and oversee the company's inventory management processes, ensuring optimal stock levels across all product lines.
Regularly analyze inventory data from NetSuite to track stock trends, consumption patterns, and upcoming requirements.
Maintain and continuously update the Material Planning Database with accurate stock, MOL, and MOQ information.
Strategically plan re-ordering activities considering current stock positions, supplier lead times, consumption rates, and in-transit orders to avoid stock-outs oroverstocking.
Collaborate with Sales and Technical teams to validate demand forecasts, product continuity, and any technical updates before initiating procurement.
Engage proactively with suppliers to confirm availability, negotiate pricing, and schedule timely re-orders, ensuring uninterrupted supply.
Ensure all NetSuite item codes and model numbers are accurately referenced in sales enquiries and procurement workflows.
Oversee the updating oflanding costs and product costing in NetSuite in coordination with the logistics team, ensuring precise costtracking.
OEM Customization Management
Lead OEM customization projects, managing the end-to-end operational workflow for products branded under Prolynx.
Collect and consolidate customization requirements from suppliers and internal teams, ensuring alignment with technical and branding standards.
Coordinate with Marketing and Technical teams to oversee design, development, and approval of all customizations within defined timelines.
Approve final artwork and packaging designs prior to supplier submission, ensuring compliance with branding and product specifications.
Manage scope of customization including logo branding, product labels, manuals, carton design, software branding (where applicable), datasheets, universal barcodes,and high-resolution product images.
Procurement s Payment Workflow Leadership
Oversee company-wide procurement processes for both local and international requirements, ensuring timely sourcing, approvals, and delivery.
Evaluate supplier capabilities, pricing, and product specifications to ensure alignment with organizational standards.
Facilitate Purchase Order approvals with relevant stakeholders (Mr. Yusuf, Mr. Zubair, Mr. Fareed) and ensure smooth execution of procurement transactions.
Coordinate with logistics and finance teams to monitor order processing, shipment tracking, and payment releases.
Manage RMB, TT, and advance payments through internal approval workflows, ensuring compliance with financial and operational policies.
Record Keeping s Monitoring
Maintain organized, accurate records of all procurement activities including Proforma Invoices, Purchase Orders, Commercial and Tax Invoices, and supporting documents.
Monitor open Purchase Orders in NetSuite, ensuring timely closure and reconciliation.
Track production timelines, logistics updates, and upcoming shipments to maintain an updated overview of inventory and procurement operations.
Conductregular audits of cashbook, purchase records, and supplier interactions to support transparency and accountability.
Key Leadership Accountabilities
Drive operational efficiency by improving inventory turnover, reducing excess stock, and optimizing procurement lead times.
Act as a strategic liaison between Sales, Technical, Marketing, and Finance teams to align procurement with business objectives.
Mentor and guide procurement team members to enhance capability, ownership, and process adherence.
Implement continuous improvementinitiatives to strengthen supplier relationships, procurement workflows, and inventory management practices.

Skills Required