Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day Overview of the role The purpose is to have an efficient Tech Infra Procurement function by following the below requirements and to provide the best services to clients:

• Review the Project Specifications / Data Sheets and evaluate the preferred vendor’s Pre-qualification documents and ensure compliance to the requirements.
• Carryout Value Analysis, Value Engineering for deriving proper comparisons
• Strictly follow approved budget allotted against each category and cost codes
• Effectively negotiate through on line and off line for pricing, delivery and commercial terms.
• Monitor Supplier Performance in every mile stone for proper reconciliation of Purchase Orders, closure of commitments, recover cost and upload back in system
• Continuous improvement in ERP system by simplifying the process
• Clean MIS

What you will do

Technical Evaluation

• Initial Evaluation of vendors – Review complete Pre-Qualification documents and ensure compliance to the commodities identified for the source.
• Review Bill of Quantities, Project specifications, Drawings, Data sheets and design the “Request for Quotation”
• Evaluate the quotes and ensure approved quotes comply strictly to our requirements

Budget

• Strictly follow the approved budget that is earmarked against each category and the cost codes.
• Ensure “cost to complete” exercise is done at every stage of the Project by reconciliation of Purchase Orders, recovery from commitments, rearrange the costing through an approval as per companies “Delegation of Authority

Negotiations

• Conduct ‘On line” bidding for effective negotiations, also providing equal opportunities for all participants. Also continue with “off line” negotiations for other terms and conditions and close the event

Purchase Authorization & Frame Contract agreements

• Process Purchase Authorizations with comparisons that include unit rates, Delivery Period and all other commercial terms and ensure approval as per DoA
• Rate Contract agreement is reached with suppliers for a minimum period of 2 years and ensure no enhancement in price till the end of contract period

Purchase Order & Sub Contract Agreements

• The complete process of Purchase Order shall be in SAP and must have the lead as user in system
• The Sub Contract agreement is a part of PO and shall be capable to design the contents as per Scope of Works and the headings provided.

Supplier Performance

• Ensure Supplier Performance is evaluated keeping “delivery” and “Quality” as key factors to arrive the ratings

Policies, Procedures & ERP

• Review Policies and Procedures continuously, re-design the process according to business requirements and strictly follow as a practice.
• The process of Purchase Orders shall be in SAP by effectively co-ordinating with end users for getting an accurate Purchase Requisition in system along with allotted budget.

People

• Effective co-ordination with internal clients resulting to accurate deliverables on the required time

Internal Customers

• Provide complete service to internal customers so that no cost impact is experienced through Procurement function

Required Skills to be successful
Job-Specific Skills:

• A team player with Excellent negotiation, technical, commercial and Organizational skills
• Plan and Prioritize work in a structured manner as per Project requirements
• Detailed Knowledge of the UAE construction market.
• Knowledge and experience in logistics, shipping and customs clearance
• Understand and work with SAP / ERP System independently.
• Ability to work to tight deadlines with minimum supervision to ensure the timely ordering of goods, issuing sub contract agreements and services.

Behavioural Competencies :

• Understand the requirements, initiate for setting the targets
• Negotiations
• Teamwork
• Communication
• Inter-Personal relationships

What equips you for the role
Minimum Qualifications and Knowledge:

• Degree in Engineering
• Knowledge in identifying the material categories, Value Analysis, Sourcing, Material Accounting

Minimum Experience:

• Min 3 -5 years’ experience in Projects Procurement role
• Excellent IT skills
  

About Al-Futtaim Engineering & Technologies
Al-Futtaim Engineering & Technologies offers customers complete engineering and systems integration solutions.

The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.

The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.

These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.