Job Description

Key Responsibilities1. Procurement & Sourcing Management

Manage the end-to-end procurement process for marketing-related tools, services, subscriptions, and creative resources. Source and evaluate vendors for software platforms, digital tools, content services, production support, and marketing materials. Request quotations, negotiate pricing, and ensure cost-effective purchasing decisions. Prepare purchase orders, track approvals, and maintain accurate procurement documentation.

2. Vendor & Contract Coordination

Maintain strong relationships with vendors, including agencies, freelancers, software providers, and production suppliers. Support contract renewals, subscription management, upgrades, and term negotiations. Evaluate vendor performance and ensure adherence to service level agreements (SLAs). Coordinate with Finance and Legal teams to review agreements, pricing, and compliance requirements.

3. Marketing Operations Procurement

Manage procurement needs across marketing functions including: Ad platforms CRM & automation tools Design & creative services Media buying Content and production assets Ensure timely purchase and delivery of assets required for campaigns, product launches, and marketing initiatives. Track marketing-related costs to support budget planning and spending reviews.

4. Documentation, Compliance & Reporting

Maintain systematic records of purchase orders, quotations, agreements, and procurement logs. Ensure all procurement activities follow internal policies and industry standards. Prepare regular procurement status reports and cost comparison summaries. Maintain transparency in purchasing decisions and provide documentation for audits when required.

5. Cross-Department Collaboration

Work closely with Marketing, Creative, Operations, Sales, and Finance teams to understand procurement needs. Support internal teams by ensuring timely availability of tools, subscriptions, and external services. Communicate project timelines, deliverables, and procurement requirements clearly to stakeholders. Help address urgent procurement needs and shifting priorities in dynamic campaign cycles.

6. Systems, Tools & Workflow Optimization

Use procurement systems, tracking sheets, and workflow tools to organize purchasing activities. Manage subscription dashboards, license renewals, and platform access for marketing teams. Suggest improvements to procurement workflows for greater efficiency and accuracy. Maintain structured documentation and version control of vendor lists, contract details, and asset inventories.

7. Data, Insights & Cost Analysis

Support data-driven procurement decisions through cost comparisons and vendor performance insights. Track expenses and assist in budget forecasting for marketing-related procurement. Identify cost-saving opportunities while maintaining quality standards. Review past procurement outcomes to optimize future purchasing strategies.

Skills & Profile

Strong organizational and administrative abilities with a keen attention to detail. Excellent communication and negotiation skills with the ability to manage multiple vendors. Good understanding of digital marketing tools, platforms, and creative production needs. Proficiency in MS Office (especially Excel); experience with procurement or ERP systems is a plus. Ability to manage multiple priorities and work under tight timelines. Strong analytical skills for evaluating pricing, contracts, and vendor quality. Minimum

2-3 years experience

in procurement, purchasing, or coordination roles (marketing or digital industries preferred). Bachelor's degree in

Business Administration, Supply Chain, Marketing

, or related field.

Additional Requirements

Ability to adapt quickly to urgent or shifting marketing needs. Strong documentation and record-keeping skills. A proactive mindset with a focus on efficiency and operational excellence.
Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month