The Office of Research and Graduate Studies is seeking to recruit a Post- Awards Grants Specialist to process all faculty post-award requests related to awarded research programs. This role within the unit of Research Services functions as a liaison between faculty and the research accounting section within the Finance Department, making sure AUS policies and procedures are adhered to. The Post- Award Grant Specialist will support in record maintenance and budgetary controls for all research grants (internal and external). The successful candidate will be reporting to the Director of Research Services.

Job Responsibilities

• Liaise with faculty, the Dean\'s office, Procurement, Logistics and other necessary offices to facilitate the processing of invoices, purchase orders, receiving documents and expense reports for the processing of research grant- related required payments timely and accurately.
• Route all grant-related payment and purchase requests to the Director of Research Services for validation prior to proceeding with processing them.
• Ensure prompt invoicing, in accordance with grant/contract terms. Ensure internal and external reimbursements are processed in accordance with the grant/contract terms.
• Reconcile Account Payable accounts.
• Ensure correct and timely entry of invoices on the accounting system as per payment terms (PO) charging the correct cost centers and accounting codes to ensure the proper recording of data.
• Process vendor payments timely based on the payment terms stipulated on the purchase order. Ensure that the invoices submitted are accurate and the details agree to the relevant purchase order.
• Process employee travel and other reimbursements funded by research grants promptly in accordance with the AUS policy.
• Process approved advance payment requests to faculty and staff.
• Maintain detailed records of all research grants to ensure accurate reporting.
• Ensure all expenses related to internal and external grants are approved and sufficiently accounted for.
• Generate reports to reconcile budget status for each grant/contract.
• Ensure university policies related to research grants and consulting contracts are adhered to at all times.
• Perform other duties as directed by Supervisor and/or ORGS.

Qualifications and Skills Required

• Bachelor\'s degree in accounting, finance or a related field.
• Minimum of 2-3 years in a relevant post-award position related to research.
• Excellent English language communication skills, both verbal and written.
• Computer literate including MS Office, particularly Word and Excel.
• Ability to read and interpret common financial reports and legal documents.
• Good organizational and multitasking skills.
• Excellent time management skills with ability to meet firm deadlines.
• Analytical skills to define problems and draw valid conclusions.
• Customer service focus with strong interpersonal skills.
• Business writing skills with ability to respond to inquiries or complaints.
• Ability to exercise extreme confidentiality, discretion and critical judgment.
• Ability to take initiative in finding solutions and suggesting improvements.
• UAE National are preferred.

Preferred Qualifications and Skills

• Accounting/GL/AP experience
• Experience in higher education
• Experience with Banner/Oracle or other accounting systems
• Problem-solving skills

How to Apply

• Interested applicants should fill out the

. * AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.

• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one\'s qualifications.

American University of Sharjah