Job Description

Job Purpose:

The Pharmacy Administrator supports the day-to-day administrative and operational functions of the pharmacy. The role ensures smooth coordination between pharmacists, suppliers, and internal departments by managing documentation, inventory records, data entry, and compliance-related tasks in accordance with company policies and UAE health regulations.

Key Responsibilities:

Administrative Support:

Maintain and update pharmacy records, including prescriptions, invoices, and stock movements. Handle daily correspondence, emails, and phone calls related to pharmacy operations. Prepare and maintain reports for management review (e.g., sales, stock usage, and performance summaries).

Inventory & Procurement Coordination:

Monitor stock levels and assist in preparing purchase requisitions. Ensure proper documentation for product receipts, returns, and expiry tracking. Coordinate with suppliers and warehouse teams to ensure timely delivery and replenishment.

Licensing & Compliance:

Assist in maintaining valid pharmacy licenses, pharmacist registrations, and DHA/MOH compliance documentation. Ensure adherence to company SOPs and local health authority standards.

Financial & Data Management:

Support in maintaining petty cash records and reconciling pharmacy-related expenses. Assist in billing, insurance claim submissions, and coordination with finance for payments. Maintain accurate digital records in the pharmacy management system.

Customer & Staff Coordination:

Support the pharmacist in handling patient queries and documentation. Schedule staff shifts, track attendance, and maintain duty rosters when required. Coordinate with HR and IT for onboarding new pharmacy staff and system access.

Qualifications & Experience:

Bachelor's degree in

Pharmacy, Business Administration

, or a related field. Minimum

2-4 years of administrative experience

, preferably within a pharmacy or healthcare environment. Knowledge of

pharmacy operations, medical terminology

, and

inventory control systems

. Proficiency in

MS Office (Excel, Word, Outlook)

and ERP/SAP systems. Strong organisational and communication skills with attention to detail.

Key Competencies:

Excellent multitasking and time management skills. Ability to maintain confidentiality and accuracy in all records. Strong interpersonal and coordination abilities. Commitment to compliance and professional ethics.
Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED5,000.00 per month