Personal Assistant To Md (male With Construction Industry Background)
Dubai, United Arab Emirates
Job Description
Responsibilities & Duties
Graduate/Diploma in Administrative course/any discipline; additional qualification as personal assistant would be considered an advantage Working Experience & Skills
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive\'s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive\'s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the executive by attending meetings in the executive\'s absence; speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analyzing information.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. (depending on which office location)
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Be the first of point of contact for the BOD\xe2\x80\x99s Member
- Welcome and usher guests of the BOD\xe2\x80\x99s
- Maintains executive\xe2\x80\x99s appointment schedule by planning and scheduling meetings, conferences, teleconferences
- Prepares reports by collecting and analyzing information
- Send reminders and keep track of the executives to do list
- Take minutes of meetings or attend meetings on their behalf
- Keep data base (business cards, documents, and other pertinent files)
- Coordinate and relaying messages of the BOD\xe2\x80\x99s to other department heads
- Conduct research for the member of the BOD\xe2\x80\x99s
- Write articles or speech materials on behalf of the BOD\xe2\x80\x99s
- Follow-up with departments and send status updates on specific tasks
- Prepare presentation and materials required for executive meetings
- Collecting and delivering documents for the BOD\xe2\x80\x99s
- Run personal errands for the BOD\xe2\x80\x99s
- Review documents and arrange for signature
- Contributes to team effort by accomplishing related results as required
- Support Marketing and social media initiative on behalf of the executives
- Support Binghatti Group and its subsidiary and its department on behalf of the executives\xe2\x80\x99 requirements
- Entire administrative task/support when needed
Graduate/Diploma in Administrative course/any discipline; additional qualification as personal assistant would be considered an advantage Working Experience & Skills
- Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- Dubai: Reliably commute or planning to relocate before starting work (Required)
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Job Detail
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Job IdJD1484355
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned