Ultimate Stay Vacation Homes Rental is a rapidly growing full-service property management company that connects premium property owners with quality guests from around the world. Our vision is to bridge the gap in luxurious hospitality by providing a trusted and reliable connection between quality guests and property owners. In the heart of what we do, always lies the highest level of service and excellence of Client\xe2\x80\x99s experience. We firmly believe that unforgettable memories are created in unforgettable environments. The Company\'s Leadership encompasses top universities graduates (e.g. CBS, CEMS, LBS) and professionals (e.g. Bain, BCG, UBS) that leverage their business, real estate and traveling experience to transform the hospitality industry in Dubai, through excellent customer service (e.g. high ratings, Airbnb SuperHost status), cutting edge technology application (e.g. more advanced solutions than presented in the Museum of the Future) and thought leadership (e.g. perspectives shared in national newspapers). Ultimate Stay is looking for an enthusiastic individual to join our team as Personal Assistant to Managing Director. A successful candidate in this role has exceptional communication skills, is extremely structured and organized and has unparalleled attention to detail. The Personal Assistant will be responsible for providing support and executing various administrative tasks related to professional as well as private matters of Managing Director. The job is ideal for someone, who is passionate about travel and hospitality industry and wants to assist the Managing Director in navigating and expanding the company. Tasks & responsibilities

• Provide administrative support and assistance to the MD
• Attend to various ad hoc requests, both of a personal and professional nature
• Prepare internal and external communications on behalf of the MD
• Perform desk based research and prepare reports/ presentations on a given topic
• Arrange personal and professional travels, including flights, visas, accommodations and others, as needed
• Schedule and occasionally attend meetings on behalf of the MD, taking notes and recording minutes
• Screen incoming communications (emails, messages, phone calls) and distribute correspondence
• Manage the daily schedule of the company\'s Managing Director, both personal and professional
• Manage company\'s and/ or MD\'s social media channels (e.g. LinkedIn, Instagram)

Successful candidate profile

• Desire to be a part of a growth story with one of the fastest growing companies in the sector
• Excitement to work hand-in-hand with the Managing Director and receive 1st tier consulting feedback and coaching
• Excellent verbal and written communications skills
• Professionalism in all forms of communications such as reports, emails, phone calls and texts
• Experience in writing and adhering to manuals, checklists, standard operating procedures (SOPs), memos, etc.
• Technical computer skills required on all forms of hardware (laptops, tablets, mobile devices) and software (shared folders, GSuite, Microsoft Office)
• Proficiency in collaborative cloud applications
• Very orderly approach and familiarity with processes, checklists, calendars, etc.
• Extremely strong attention to detail
• Order or perfectionism related OCD is very welcome
• Problem solver with a can-do approach
• High responsiveness and reliability
• Strong autonomy in planning and tasks execution (excellent time management skills)
• Ability to work well under pressure in an agile, fast-paced environment
• Ability to multitask and prioritize daily workload
• Eager to learn every day and excited about doing things for the first time
• Comfortable in hybrid work environment with 60-80% remote work (own house, MD\xe2\x80\x99s house, office, external meetings, properties, government offices, etc.)
• Exceptional interpersonal skills
• Adherence to all company policies and procedures
• Availability to work 6 days a week (might consider part time engagement for exceptional candidates)
• Must be residing in the UAE
• English is a must (full working proficiency), proficiency in other of the widely spoken languages in the UAE is a plus
• Working proficiency in task management tools (e.g. Asana, Clickup, Monday.com) is a plus
• Accommodation in central location of Dubai is a plus
• Driving license valid in the UAE is a plus (note that the candidate will be required to obtain the UAE driving license, so openness to do so is a must)
• Previous experience working as a PA or office manager is a plus
• Prior hospitality experience is a plus

What we offer

• Up to 5,000 AED/month depending on candidate experience and meeting all the job requirements.
• Company SIM, phone, laptop, 2nd screen, etc., as required
• Vacation days package and annual return flight home
• Support with obtaining driving license in the UAE, as required
• Insurance
• Discretionary performance based bonuses
• Extremely steep learning curve and growth opportunities
• Ability to shape up own path to become right hand to MD / Office Manager/ Chief of Staff or any other role of interest in exponentially growing business

Job Types: Full-time, Permanent Salary: AED4,000.00 - AED5,000.00 per month Application Question(s):

• Do you live in a central location of Dubai?
• In how many days could you join full time? [in days]
• Are you comfortable with working in a hybrid model own house, MD\xe2\x80\x99s house, office, external meetings, properties, government offices, etc.)?

License/Certification:

• UAE driving license (Preferred)