As a leader in luxury retail in the Middle East, Al Tayer Group\'s retail division, Al Tayer Insignia, hosts a portfolio of some of the world\xe2\x80\x99s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!
About The Role
Strategic Roles and Responsibilities
Supports with and delivers on key presentations for the Head of Department
Manages and co-ordinates communications for the wider Department team
Creates and distributes key weekly reporting and tracking
Functional Roles and Responsibilities
Provides exceptional communication to our internal and external stakeholders in arranging calls, meetings and appointments for the Head of Department
Pro-active end-toend diary management in a productive and prioritized manner
Liaises with Joint Venture teams to ensure that governance meetings, etc are in place
Supports LPO process for the departments, incl annual forecasting & budgeting of departmental costs
Provide all necessary secretarial and office support to the Head of department
Collates presentations and is proficient in PowerPoint
Independent and pro-active thinker who wants to genuinely enhance the departmental operations and support the two leaders
Arrange travel itinerary including ticket reservations, hotels bookings, fixing appointments
with the overseas clients
Ensure policies & audit protocols are followed.
Manages expenses
Provide required support to others in the department with respect to, sending official correspondence on their behalf, providing collective information to them and arranging department meetings
Manage office administration for the team such a IT, printing and stationary requisitions
Oversee department attendance including holiday trackers
Manage collateral / location specific resources such as Meeting Rooms, reception, etc.
Support the Head of with their team engagement activities (e.g. team building events, surveys, etc)
About You
Education/Certification and Continued Education
Graduate in any discipline
Years of Experience
5 years administration experience
Knowledge and Skills
Excellent communication and interpersonal skills
Highly organized, able to multi-task, with an eye for details