About Us

Rothschild & Co

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world\'s financial markets.

Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet.

We have 4,200 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions \xe2\x80\x93 Global Advisory, Wealth Management, Asset Management and Merchant Banking.

As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward.

Rothschild & Co is committed to an inclusive and supportive environment where diversity and different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.

Job Title: Personal Assistant

Division: Global Advisory

Location: Saudi Arabia

Rothschild & Co

Rothschild & Co is one of the world\xe2\x80\x99s largest independent financial advisory groups. We provide M&A, strategy and financing advice, as well as investment and wealth management solutions to large institutions, families, individuals and governments, worldwide.

Having been at the centre of the world\'s financial markets for over 200 years, we can rely on an unrivalled global network of trusted professionals and decision makers. This means that we have in-depth market intelligence, bringing us closer to current issues than any other global financial institution.

Our 3,400 talented employees spread across in 50 offices around the world have a strong track record of outstanding execution in three business lines: Global Advisory, Private Wealth and Asset Management, and Merchant Banking.

It is this combination of scale, local knowledge and intellectual capital that allows us to provide a distinct perspective and effective long-term solutions for our partners.

Global Advisory

An informed and impartial perspective to help our clients reach their goals through the design and execution of strategic M&A and financing solutions.

We provide impartial, expert advice to large and mid-sized corporations, private equity, families and entrepreneurs, and governments. We design and execute strategic M&A and financing solutions for our clients and act as a trusted partner, taking a long-term and independent view on the challenges they face.

Our deep understanding of financial markets, the high volume of transactions we advise on, and our unrivalled network of industry and financing specialists in over 40 countries provide clients with a comprehensive perspective to achieve their strategic goals.

Our distinct perspective allows us to achieve outstanding results for our clients and act as their most trusted advisers over the long term.

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Responsibilities

Working as a Personal Assistant to Head of Saudi Arabian office and a team of 4 Investment Bankers

• Diary Management:
• Taking responsibility for the smooth running and successful delivery of meetings and other events including attendees. papers, logistics (e.g. travel, video conferencing, other technical requirements)
• Acting as a \xe2\x80\x9cgatekeeper\xe2\x80\x9d \xe2\x80\x93 ensuring that their diary is an accurate reflection of commitments that they intend and are able to meet
• Anticipating and proactively resolving issues in advance e.g. conflicting meetings
• Thinking ahead, informing others of changes to schedule e.g. meetings running late
• Organising client dinners/entertainment and in-house lunches
• Travel:
• Responsible for organising all necessary hotel and travel arrangements (international and domestic) as required, including foreign currencies, hotels etc.
• Having regard for other meetings, time zones, transfer times etc.
• Responsible for accurately preparing travel itineraries which include contact details, key addresses etc. and any relevant documents
• PC Skills:
• Accurately typing/amending a range of documents that comply with Corporate guidelines to a consistently high standard
• Composing routine correspondence where appropriate
• Undertaking research as instructed and required
• Communication:
• Answering the telephone in a professional manner, taking accurate telephone messages and dealing with them in an appropriate and timely manner
• Managing voice-mail messages, providing a summary of calls and, if appropriate, liaising with colleagues in their absence
• Managing e-mail communication \xe2\x80\x93 flagging urgent requests and following up as necessary
• Ensuring that both internal and external mail is dealt with promptly, with prioritisation of incoming papers and requests as appropriate and prompt distribution
• Screening telephone calls. Ensuring that all calls and oral communications are appropriately recorded and dealt with without delay.
• Through regular contact, building good working relationships with secretaries and clients, industry and senior management in other organisations, and Rothschild offices
• Teamwork:
• Working closely with the other secretaries within the division to provide cover and assistance where necessary, including lunchtime cover

• Informing others of your whereabouts and for how long you will be away from your desk
• Administration:
• Reconciling expenses and claims promptly and accurately
• Collating information for client invoices as requested
• Maintaining an up-to-date filing system, ensuring easy retrieval of information and archiving of files as and when needed
• Informing HR of absence (holiday, sickness, paternity and parental leave) including secretarial colleagues
• Other:
• Working knowledge of liaising with government departments and local authorities would be an advantage
• Providing assistance with personal admin. (principally desk-based)
• Any other duties that are within the employee\'s skills and abilities whenever reasonably instructed
• Undertaking specific projects as requested

Experience, Skills and Competencies Required

• Language requirements \xe2\x80\x93 must be proficient in Arabic and English
• Advanced knowledge of Outlook
• Advanced knowledge of Microsoft Word, PowerPoint and Excel
• Excellent interpersonal skills \xe2\x80\x93 to communicate clearly and effectively at all levels within the Bank globally and externally
• Ability to maintain high level of confidentiality in respect of information/documents/projects being produced/undertaken
• Ability to manage several projects simultaneously, whilst achieving consistently high standards of accuracy, detail and deadlines
• Proactive attitude with the ability to act with good judgement and common sense on a day-to-day basis regarding assigned and ad hoc duties
• Self-motivated, highly productive, reliable with a flexible attitude
• Service orientated \xe2\x80\x93 both to internal clients (bankers) and our external clients.
• Ability to work with limited direction and develop a thorough knowledge of the organisation

Rothschild & Co