Job Description

We are looking for a highly organized, proactive, and resourceful

Personal Assistant to the CEO

to manage administrative, coordination, and communication tasks. This position plays a key role in enabling the CEO to operate efficiently and effectively across all areas of the business.

Key Responsibilities:

Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare documents, presentations, agendas, and reports as required. Screen and respond to emails, calls, and messages on behalf of the CEO when needed. Coordinate with internal departments to ensure the CEO is updated on all key activities and deliverables. Maintain confidential records, data, and files with discretion. Assist in managing personal and business-related errands or tasks. Take minutes during executive meetings and follow up on action items. Support the CEO during events, meetings, and engagements. Liaise with clients, partners, suppliers, and key stakeholders on behalf of the CEO. Anticipate the CEO's needs and proactively take initiative.

Qualifications:

Proven experience as a personal or executive assistant (minimum 3-5 years preferred). Excellent written and verbal communication skills in English (Arabic is a plus). Strong time-management and multitasking skills. Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and digital tools like Zoom, Google Workspace, etc. Ability to maintain confidentiality and act with discretion and professionalism. Highly organized with strong attention to detail. Flexibility to work beyond office hours when required.

Preferred Skills:

Background in events, media, or creative industries is an advantage. Ability to work under pressure and prioritize tasks effectively. Energetic, positive attitude and a solutions-oriented mindset.

Working Hours & Location:

Based in

Al Qasba, Sharjah

, with standard business hours.

Flexibility to travel locally or internationally

may be required when business demands.

Job Type: Full-time

Pay: AED3,500.00 - AED5,000.00 per month

Application Deadline: 01/07/2025