Job Description

Job Title Personal Assistant

Description

Legal:

• Working with General Counsel to ensure the Legal Department's workflow is aligned to priorities
• Identifying solutions to increase overall efficiency
• Delivering on the IT architecture and strategy for the department; working with IT to choose and implement applications; ensuring systems are optimized
• Supporting General Counsel in the department's communications strategy
• Helping to identify, drive and track department metrics
• Working with law firms and other outside vendors as and when required

Arranging required information and documentation companywide to ensure compliance under UAE Law

Carrying out reviews of legal documentation including but not limited to Supply Agreements, Distribution Agreements and Non-Disclosure Agreements

Assisting in the review of all Company Policies, including but not limited to HR and Compliance Policies

Coordinating the establishment of necessary Trade Licenses, Power of Attorneys & Directorships

Reviewing Contracts in respect to operations such as Employment Contract, Supplier Contracts, Rental Agreements, Management Agreements

Drafting legal documentation and corporate correspondence as required

Compliance:

• Develop and oversee control systems to prevent or deal with violations of legal guidelines and internal policies
• Evaluate the efficiency of controls and improve them continuously
• Revise procedures, reports etc. periodically to identify hidden risks or non-conformity issues
• Draft, modify and implement company policies
• Collaborate with General Counsel, HR Department and Finance Department to monitor enforcement of standards and regulations
• Assess the business's future ventures to identify possible compliance risks
• Review the work of colleagues when necessary to identify compliance issues and provide advice or training
• Keep abreast of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Prepare reports for senior management and external regulatory bodies as appropriate
• Coordinating and maintaining ISO Certification ensuring companywide adherence to International Standards

Operations & Office Management:

Overseeing corporate communications on behalf of the Company

Handling and overseeing all insurance policies for Company alongside the Finance Department, ranging from Health Insurance to Marine Insurance depending on business and project needs

Overseeing all procurement for the office

Sourcing and overseeing office supplier and contract agreements

Ensuring a high standard of all-round accurate record keeping and filing

Supporting Finance-related elements including updates to authorization limits, administering Petty Cash and credit card reconciliations as required, invoice payments, checking coding is accurate for reporting.

Contributes to other disciplines as the requirements of the business dictates

Essential:

• Undergraduate degree in Business Administration, Law or equivalent combination of education and professional experience

At least 5 years' experience working in an operational capacity, preferably within the legal department in a Pharma or Healthcare setting

• Experience working with and supporting senior executives
• Capacity to think strategically to identify issues and develop long-term solutions
• Ability to handle multiple assignments and manage major projects to successful completion
• Excellent interpersonal skills
• Ability to work independently and demonstrate initiative to be a self-starter
• Demonstrated planning and organizational skills
• Excellent verbal and written communication skills and a strong client-focus orientation
• Demonstrated project management skills

Desired:

• Master's degree in Business or Law

Job Type: Full-time

Salary: AED10,000.00 - AED15,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Legal: 2 years (Required)
• Personal Assistant: 2 years (Required)

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