Job Description

About the Role:

We are seeking a highly organised, proactive, and resourceful Personal Assistant to support the Managing Director of a fast-growing energy brokerage operating in the UK and UAE. This is a dynamic role that requires exceptional communication skills, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

You will act as the right-hand person to the MD, managing day-to-day administrative tasks, overseeing schedules, coordinating projects, and ensuring smooth business operations across both regions.

Key Responsibilities:Executive Support

Manage the MD's calendar, appointments, and travel arrangements across UK, UAE, and U.S. time zones. Organise and prepare for meetings, including agendas, presentations, and follow-up actions. Handle confidential information with discretion.

Business Coordination

Liaise with clients, partners, and suppliers in the UK, UAE, and USA. Support recruitment processes, including posting job ads, screening applicants, and scheduling interviews. Assist in onboarding new hires, ensuring they have necessary tools and access.

Operational Support

Monitor key business metrics and prepare reports for the MD. Coordinate between sales teams, lead generators, and closing agents to ensure workflow efficiency. Oversee the collection, organisation, and verification of customer documents (e.g., energy bills).

Communication & Follow-Up

Manage the MD's email inbox, prioritising urgent matters. Draft professional correspondence, proposals, and internal memos. Follow up with team members to ensure deadlines are met.

Project Management

Support in launching and managing campaigns in targeted U.S. states and industries. Maintain lead tracking and CRM data accuracy. Assist with vendor management for lead generation, telemarketing, and CRM systems.

Administrative Duties

Prepare expense reports and manage petty cash. Keep organised digital and physical filing systems. Manage office supplies and coordinate with service providers.

Skills & Requirements:

Proven experience as a Personal Assistant, Executive Assistant, or similar role. Excellent organisational skills with the ability to prioritise effectively. Strong written and verbal communication skills in English (Arabic a plus). Tech-savvy with proficiency in Microsoft Office, Google Workspace, and CRM systems (HubSpot, Zoho, or similar). Ability to work across multiple time zones and adapt to changing priorities. High level of professionalism, discretion, and initiative.

Preferred Experience:

Previous exposure to sales-driven environments, ideally in energy, telecoms, or finance. Experience in managing remote or international teams. Understanding of U.S. deregulated energy markets (training can be provided).

Compensation & Benefits:

Competitive salary based on experience. Performance-related bonuses. Opportunity to work closely with senior leadership in a growing international company. Career development and training opportunities.
Job Type: Full-time

Pay: AED4,000.00 - AED7,000.00 per month