Multi-award-winning X-Architects operates a critical design approach which recognizes the inherent complexity in building and construction and harnesses this complexity to produce projects that are culturally robust, environmentally friendly and place sensitive. X-Architects believes in design as a process. We research into creating a built environment that is adaptive and contextual.

The ability to not only accept change and alteration, but to use these critical events in a productive and reinvigorating manner is central to the progressive architectural practice of X-Architects.

Overall, Purpose of the role

To provide high level confidential support to the Managing Partners by delivering a full secretarial and administrative service.

Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Objectives

To be able to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Work closely and effectively with Managing Partners to keep them well informed of upcoming commitments and responsibilities.
Assist in Managing partners\' corporate, business and investment related activities, tasks and projects which include record keeping, liaison, coordination, scheduling, monitoring projects, research, and analysis.
Organize and manage Managing partners\' calendar and appointments. Arrange and coordinate internal and external business meetings and social events.

Expectations & Responsibilities related to your role

COMMUNICATIONS
Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing partners, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Managing partners\' office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Act as the point of contact among executives, employees, clients, and other external partners

Help Managing Partners stay organized by managing their schedules and keeping up with correspondence based on their needs.
Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

APPOINTMENTS AND RESERVATIONS
Keep Managing partners\' calendars accurate.
Coordinate all Executive Team meetings and retreats and assist with staff meetings
Coordinate events and speaking engagements
Manage travel arrangements for Managing Partners.

AGENDAS AND DOCUMENTS
Prepare documents and agendas and distribute them in timely manner.
Keep tidy and organize internal and confidential files.

Person Profile

Education and Training

Degree educated - bachelor\'s in administration, Management or Arts
Diploma or Certification in office administration or management is a plus
Excellent MS office knowledge
Experience

Significant executive support experience, including supporting C-level executives
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, and community leaders
Industry Experience - preferably reputable architecture practices, engineering, or consultancy office
Years worked following graduation - minimum 5 years
Personal Qualities

Outstanding verbal and written communication skills in English (Arabic is a plus)
Strong Organization skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
Excellent management, time-management, and problem-solving skills
Strong administrative and personal assistant skills with an ability to work well in a fast-paced environment
Resourceful and Innovative
Honest and reliable
Proactive and think independently
Discretion and confidentiality
Good Phone Etiquette
Requirements : 10 years experience as Pa for a chairman or Ceo for a big group - preference architecture or engineering group

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