Job Description

Job Summary

The purpose of the role is to support the shareholders in personal assistant duties.
Roles & Responsibilities
Oversees and manages daily schedules for assigned senior management. Facilitates communication within the organization across different time zones Coordinates conference calls Prioritizes and prepares for all upcoming meetings/trips/events/calls. Schedules meetings, coordinates shareholder's office' and Senior team members' calendars, and manages logistics, schedule, and materials Scheduling internal and external meetings and ensuring all materials are collated and sent to participants in advance. Manages/Plans/Executes all travel arrangements Provides full itineraries in Calendar and circulates as necessary Assists as needed for family members. Other duties as assigned by the line manager. KPIs
Timely management of calender/schedule of meetings, communication, travel arrangement, payment arrangement, any documents and information preparation. Timely completion of any assistance and work assigned. Work experience requirement
Min 8 years of experience in personal assistant works. Must have worked as the personal assistant for family office or equivalent. Must have worked in UAE as a personal assistant for minimum 2 years in recent role. Qualification

BA/B.Sc/B.Com

Proficient in Arabic and English
Competencies
Microsoft Office Tools - Excel, Word and PowerPoint
Knowledge of Local Laws and Regulations
Documentation and Reporting
Oracle/SAP ERP
Vendor Management
Communicating effectively
Self and Team Management
Planning & Decision Making
Customer Centricity
Ownership & Result Orientation

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