Job Description

The Personal Assistant handles full administrative, informational support and the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Directors, including those of a highly confidential or critical nature. 1. Serve as the primary point of contact on all matters pertaining to the Managing Director and Executive Managing Director. 2. Maintain Files and records 3. Manage Calendar Events, the company Master Calendar, organize meetings and appointment. 4. Ensure that the Master Calendar Meeting and Submission deadlines are followed by department heads and follow up where necessary. Flag any delays or non-compliance from other parties. 5. Book and arrange travel, dinner reservations, driver logistics where necessary. 6. Reminding the Directors and keep them well informed on important commitments and deadlines. 7. Type, and compile reports, presentation and correspondence. 8. Implement and maintain procedures/administrative procedures. 9. Assist in developing and launching new Policies or modifying existing policies. 10. Liaise with Department heads 11. Correspond and communicate with suppliers and/or companies on behalf of the Directors when necessary. 12. Maintain confidentiality and trustworthiness with information and records. 13. Maintain minutes of all Master Calendar Meetings. Each action point shall have a deadline and a clear scope. If not, to remind participants to set deadlines and scope. SKILLS ESSENTIAL TO THE JOB Strong Interpersonal and Communicational skills, especially listening and writing With knowledge on Sketchup 3d modelling and AutoCAD is a plus Excellent organizational skills with an ability to prioritize important objects Time management skills Computer Literacy (MS Office Applications in particular) High attention to detail Job Type: Full-time