Purpose of the Role

Responsible for the timely and accurate processing of all payments (salaries, benefits, incentives) and deductions relating to the Entitlements and Payroll functions within the company as per HR Policy and Administrative Committee resolutions. In charge of managing the process of reconciliation of all payroll accounts and initiates accounting action plans as and where necessary

Main Duties and Responsibilities

Handles the correct and timely processing of staff benefits that include salaries and monthly allowances, housing, furniture and joining allowances, car loans, education fees, annual tickets and car allowance as per HR Policy, internal rules and specific to the employee\xe2\x80\x99s employment contract

Maintains and updates employee records whenever there is a change in the employment status such as promotion, transfer, salary review, annual increment, change of job title, contract type and/or employee data, change of marital status, bank and dependent details.

Processes, monitors, and updates business travel and training payments (daily allowance, tickets and any type of leave) in coordination with the concerned department and General Services.

Processes and updates car loans transactions as per the employee\xe2\x80\x99s request based on a thorough check of the required documents. Follows up on the car mortgage and deductions to ensure accuracy and completeness.

Maintains, controls and processes payroll information of all employees to ensure prompt and accurate payments via bank transfer for both the weekly payments and monthly pay run.

Balances the payroll accounts through reconciliation of payroll ledger accounts and resolves all payroll discrepancies for any outstanding items. Initiates and takes action on all related accounting entries as necessary.

Reviews, analyzes and verifies payroll reports and documents for accuracy; makes necessary adjustments or corrections through journal entries or other established processes.

Resolves payroll discrepancies by collecting and analyzing information, provides appropriate action plans and implements a permanent solution.

Calculates and uploads the monthly pension contribution for National and GCC employees. Instructs the AP team to process the payment prior to the deadline of every month.

Manages the process of the end-of-service payments, final settlement calculations and clearance for resigned, terminated and/or retired employees.

Delivers the standard Management Accounts Induction Session for all new joiners and presents an overview of allowances, benefits, payment cycles etc. as per HR Policy and internal rules.

Recommends, implements and manages continuous improvement of processes to increase efficiency, accuracy and reliability for entitlements and payroll.

Takes part in recommending, testing and implementing changes made to the Oracle system to improve systems and process workflows.

Responsible for preparing reports such as the Monthly Payroll report; business travel; actual expenses reports and other reports as required.

Researches employee benefits to ensure that the Company is up-to-date with current practices in the UAE and recommends changes or modifications to the existing company policies if require

Technical Expertise / Skills / Knowledge

• Sound understanding of general principles of accounting and payroll processing

• Good understanding of relevant UAE law

• Sound analytical and intellectual capabilities

• High level of accuracy and attention to detail

• Good communication skills (spoken & written)

• Good interpersonal skills and ability to interact effectively with managers / staff from different cultural backgrounds. Key Role Interfaces

• Internally: Maintains personal contacts in other parts of the organization with those who can provide work related information.

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