Job Description

Job Title Payable Accountant

Description

Description

Payable Accountant - Account Payable

Job Purpose:

The Payable Accountant is responsible to ensure timely and accurate payment for all of Khalifa University financial obligations to vendors within account payables.

Key Roles & Responsibilities:

Review the received AP invoices, matching with PO, sending Invoices for approval from End-user department as per authority Matrix.

Record Invoices in ERP system, ensure invoices are approved as per authority matrix, and the required supporting documents are available.

Liaise with internal departments to obtain supporting documents for processing payments to vendors and service providers.

Process vendors' invoices for payments, confirm entries, payment amounts and account numbers, calculate extensions and discounts and post account numbers for issuance of payment.

Check copies of purchase orders and all relevant documents received from Procurement Department and other Departments to ensure that they are issued in accordance with approved procedures including the verification of the correct cost coding.

Review supplier payment claims and other related payment documents and check all items stated against supporting documents and verify proper and complete authorization to ensure correctness and accuracy of payment claims as well as the preparation of payment vouchers and forward the same to

the line manager for review to process the payment by cheque, bank transfer or bank draft.

Prepare payment - Cheques, Wire Transfer, Online Payment and follow up activities such as signatures, payment confirmation etc

Perform daily payment transactions to suppliers and and coordinate the dispatch of payments made by cheque.

Prepare monthly AP Aging Analysis and monthly accrual report

Prepare debit notes and monthly statements for debtors' accounts for control and reconciliation purpose to ensure proper maintenance of the same.

Contact suppliers to advise/clarify various accounting and financial issues includes preparation of necessary correspondence besides requesting supporting information from contractors / suppliers as and when necessary.

Follow up on closing the vendor advances.

Periodically review the vender register for duplication and completeness of data.

Prepare Contract Progress Reports outlining contract history, contract amount, amount paid, and amount outstanding to assist concerned department in approving payments.

Prepare bank reconciliation statements at the end of each month.

Prepare government reports (monthly bank position, monthly statistics, and quarterly cash flows).

Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly

Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed

Perform any other tasks assigned by the Line Manager

Qualifications

Required Qualifications:

A Bachelor's Degree in related field.

Qualifications & Experience:

UAE Nationals:

A minimum of 0-1 year of relevant experience

Expats:

A minimum 5 years of relevant experience.

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (recruitmentteam@ku.ac.ae).

Primary Location: KUK - Khalifa University
Job: Specialist
Schedule: Regular
Shift: Standard
Job Type: Full-time

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