Job Description

Performs highly responsible office functions; assists in arranging and coordinating department activities. Establishes and maintains records, filing systems, and logs; Reserve meeting sites; contacts and confirms appointments and meetings; attends meetings and takes minutes Operates a computer, typewriter, duplicating machine, fax machine, calculator, and other peripheral office equipment in the course of assigned functions Utilizes a variety of word-processing, graphic/presentation, and data base software applications programs Types, edits, and distributes a variety of correspondence, forms, and policies and procedures Participating effectively in Implementing & follow up of PSQ Improvement Plan Activities. Communicates appropriate information from studies and data sources to the Head of the Department Assist the HOD in maintaining all necessary records pertinent to the JCI process or any other relevant accreditation and regulatory requirement process. Assist in conducting JCI/relevant accreditation meetings. Assist the HOD in maintaining records of policies, procedures, guidelines, forms and other documents and ensures the circulation of current documents and the de- circulation of expired documents. Performs miscellaneous related duties as requested by the HOD. Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements Work accordance with the documented OSH procedures and instructions, specific responsibilities Be familiar with emergency and evacuation procedures Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports Comply with Waste management procedures and policies Attend applicable OSH/Infection control training programs, mock drills and awareness programs Use of appropriate personal protective equipment and safety systems. To develop, monitor and support implementation of the hospital OSHMS in line with DHA/MOH/MOHAP/DOH Health Sector OSHMS policies and standards (and other policies and standards as applicable) and entity requirements. Support to develop objectives and monitor achievement of objectives and compliance with DHA/MOH/MOHAP/DOH Health Sector OSHMS requirements across all departments. Support data collection throughout the hospital/cluster by assisting with data collection issues such as creating forms to collect data, identifying which data to collect, how to validate data, and creating reports. Ensures data reported is validated and analysed for implementing improvements and evaluating if the improvements were sustained. Ensure compliance to incident management process by ensuring proper assignment, investigation, and effective coordination, incident resolution and closing incident in IRIS in collaboration with the Head of Department. Ensure compliance to JAWDA data certification methodology.

Performs highly responsible office functions; assists in arranging and coordinating department activities. Establishes and maintains records, filing systems, and logs; Reserve meeting sites; contacts and confirms appointments and meetings; attends meetings and takes minutes Operates a computer, typewriter, duplicating machine, fax machine, calculator, and other peripheral office equipment in the course of assigned functions Utilizes a variety of word-processing, graphic/presentation, and data base software applications programs Types, edits, and distributes a variety of correspondence, forms, and policies and procedures Participating effectively in Implementing & follow up of PSQ Improvement Plan Activities. Communicates appropriate information from studies and data sources to the Head of the Department Assist the HOD in maintaining all necessary records pertinent to the JCI process or any other relevant accreditation and regulatory requirement process. Assist in conducting JCI/relevant accreditation meetings. Assist the HOD in maintaining records of policies, procedures, guidelines, forms and other documents and ensures the circulation of current documents and the de- circulation of expired documents. Performs miscellaneous related duties as requested by the HOD. Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements Work accordance with the documented OSH procedures and instructions, specific responsibilities Be familiar with emergency and evacuation procedures Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports Comply with Waste management procedures and policies Attend applicable OSH/Infection control training programs, mock drills and awareness programs Use of appropriate personal protective equipment and safety systems. To develop, monitor and support implementation of the hospital OSHMS in line with DHA/MOH/MOHAP/DOH Health Sector OSHMS policies and standards (and other policies and standards as applicable) and entity requirements. Support to develop objectives and monitor achievement of objectives and compliance with DHA/MOH/MOHAP/DOH Health Sector OSHMS requirements across all departments. Support data collection throughout the hospital/cluster by assisting with data collection issues such as creating forms to collect data, identifying which data to collect, how to validate data, and creating reports. Ensures data reported is validated and analysed for implementing improvements and evaluating if the improvements were sustained. Ensure compliance to incident management process by ensuring proper assignment, investigation, and effective coordination, incident resolution and closing incident in IRIS in collaboration with the Head of Department. Ensure compliance to JAWDA data certification methodology.

Graduate of a Secretarial Course or its equivalent Six months or more in healthcare set up Excellent command of oral and written English. Arabic language is desirable but not essential. Responsibility for own continued professional growth beyond minimum preparation. Must be well versed with Microsoft Word * Strong data analysis and reporting skills with proficiency in advanced Excel tools or statistical software.