The British International School Abu Dhabi is looking to appoint an experienced Operations Officer to join a well-established and supportive team in a highly successful and expanding school.

The closing date for applications is 5th December 2023.

About the Role

Reporting to the Operations Manager, the post of Operations Officer is key in supporting the efficient day-to-day running of school facilities and events.

Health and Safety Roles

• Induction - Conducts General Health and Safety induction to all new BISAD staff.
• Sphera Incidents and Hazards - Serves as Sphera-Events approver for all reported incidents, near-misses, and hazards. Additionally, assist staff members having challenges in accessing and filling out report on Sphera. Verify and attend to reported hazards in Sphera (emails). Makes sure that FP/Sec/ADNH resolve the hazards.
• PEEP Forms - Security reports staff or students with mobility challenges to the clinic to assessment. Consequently, meet and discuss to the concerned the evacuation procedure in case of emergency.
• Risk Assessments - Work with Operations Manager and concerned individual/s and support staff in the preparation and planning of Risk Assessments
• Toolbox Talk - Prepare toolbox talk with Security/FP/Bus Monitors.
• OSH Meetings - Take minutes of meeting during OSH Committee meetings (with SLT)
• Traffic Duty - Provide marshalling support for safer environment and traffic flow in the school\'s car park
• Operational Routines - Leads operation on routine walkthrough ensuring proper documentations are secured for reporting compliance on Sphera.

Managerial and Operational Support

• OPEX - Manages OPEX budget - prepares requisitions, monitors cash flows and strategise budget-use.
• CAPEX - Proposes to Operation Manager CAPEX potential projects for local and regional approvals.
• Policies/Procedures - Works closely with the Operations Manager in creating/reviewing/amending policies & procedures.
• ADEK / ALADAA - Provides technical assistance to Operations Manager (government docs approvals)
• Bus Support / DOT - Support/monitor school bus servicing operations, respond to parents\' inquiries, ensure bus monitors adhere to protocols, daily bus inspection checklist

Facilities and Procurement

Facilities

• Provide support to various projects (i.e. building DT Engineering, Modification of Reception and Multipurpose Halls, Construction of Eco-Edventure Facility

This involves collaborating in the concept and design stages, preparing draft plans (AUTOCAD), assembling and coordinating project staff (contractors and sub contractors), organising reports and monitoring progress.

• Managing the third-party compliances on existing and completed projects

This involves preparing the snag list for contractors\' action, preparing local plans for new classroom set ups, performing inspections to ensure maintenance schedules and cleaning routines are completed correctly and conducting routine briefings to the security team monitoring their compliance.

Procurement and Payments

• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Researching and evaluating prospective suppliers; Reviewing, comparing, analysing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records
• Prepare requisitions.
• Collate documents to Finance for payment runs.

About Our School

The British International School Abu Dhabi is a highly successful, growing school with a committed and inspirational team of teaching professionals at its heart. Our close-knit, supportive team is honoured to be at the centre of our community, educating students aged 3-18, from more than 90 nationalities.

The school was originally opened in 2009 and is now widely recognised as one of the leading schools in the Middle East. The school was internationally recognised by winning awards at the prestigious International School Awards in both 2020 and 2021, the only school in the world to do so.

To learn more about our school, please visit

Selection Process

Applicants should submit a CV, letter of application and the details of two professional referees, one of which should be your current line manager.

Interviews will be conducted at the School.

Safeguarding

At Nord Anglia Education we are committed to providing a world-class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender or culture.

All post holders having regular unsupervised contact with children are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both Country of residence/birth and any Country of residence within the last 10 years.

Nord Anglia Education