Operations Assistant (european)

Dubai, United Arab Emirates

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Job Description

This is a unique and exciting opportunity to join a small Family Office in Dubai. The European family office enjoys charity work, as well as investing in SMEs to help them grow. The company culture is positive, supportive and collaborative.

We are seeking a motivated and detail-oriented Operations Assistant to join their team and contribute to the smooth functioning of general daily operations. This job is very varied, where no 2 days would be the same.

Candidates who speak either Italian or French should apply.

Key Responsibilities

Reporting to the Ops Manager
Manage and organize office files, documents, and records.
Coordinate office supplies and equipment, ensuring availability and functionality.
Assist in the scheduling of meetings, appointments, and travel arrangements.
Maintain a clean and organized office environment.
Handle IT related issues
Ensure the policies are implemented according to the Ops Manager\'s request
Work to tight deadline
Assist in the procurement process, including researching vendors and obtaining quotes
Assist in maintaining and organizing legal documents and contracts.
Ensure trade license and other office-related documents are kept up to date
Handle visas, car parking cards etc

Qualifications

French or Italian speaker
2-3 yrs work experience only (post grad)
Recent graduate of Business or Finance related degree
A high-achiever who wants quick success and career progression
A multi-tasker
Positive, humble personality, a strong team-player
Previous experience in an administrative or operations role
Strong organizational skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite
Ability to work independently and collaboratively within a team.

Thank you for your interest. All applications are viewed and evaluated according to the role requirements. We aim to contact shortlisted candidates within 2 weeks. As we often receive a high volume of applications, we are unable to reply to everyone. If you have not heard back from us within 2 weeks, please consider your application unsuccessful.

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