MAIN OBJECTIVE OF ROLE

To provide administrative support across the Airport Services department and contribute towards providing sufficient visibility of operational performance, through the efficient and timely flow of information, in order that effective decisions can be made. Be the single point of contact for management to external stakeholders.

KEY RESPONSIBILITIES

1. Acts as the point of contact for all employees, providing administrative support and managing their queries.

2. Reviews and revises policies and procedures to ensure they remain up-to-date and effective in achieving the goals of the department.

3. Identifies available meeting rooms, coordinating with other staff or departments, and ensuring that the necessary equipment and resources are available for the meeting.

4. Handles highly confidential information and documentation for distribution to management, employees, external candidates, and customers.

5. Assists airport services staff with travel arrangements and accommodation

6. Assists airport services staff with scheduling of inhouse and external events

7. Supports airport services staff for writing reports, creating presentations and preparing spreadsheets

8. Assist with preparation of employee timesheet \xe2\x80\x93 annual leave plan, sick leave etc.

9. Prepare and present daily, weekly, and monthly statistical reports as per requirement e.g., Key performance indicator.

10. Assist with promoting health and safety and security within the flydubai operation

11. Maintains personnel files for Dubai based and overseas staff on flydubai payroll

12. Tracks and records the stationery inventory, updates the report regularly, and ensures that the stock levels are maintained at appropriate levels. Conducts bi-monthly meetings with the supplier to discuss and audit the on-going stationery dispatch process.

13. Management of all day-to-day office administrative duties.

14. Co-ordinates and distributes office and outstation stationery, equipment and other fitments.

MINIMUM QUALIFICATIONS / EXPERIENCE/ KNOWLEDGE / SKILLS

Minimum Education

\xc2\xb7 Bachelor\xe2\x80\x99s Degree (or equivalent)

Experience Specific Requirements

\xc2\xb7 Administration experience

\xc2\xb7 Excellent interpersonal skills

\xc2\xb7 Customer services

\xc2\xb7 Preferred No. of Years (with Relevant Degree) \xe2\x80\x93 2

\xc2\xb7 Preferred No. of Years (without Relevant Degree) \xe2\x80\x93 3

Systems, Licensing, Language or Certification Requirements

\xc2\xb7 Excellent written and verbal skills (eg reports, PowerPoint Presentations)

\xc2\xb7 Excellent organizational, time, task and priority management

\xc2\xb7 Strong computer literacy (Microsoft suite, email, internet)

CORE COMPETENCIES

\xc2\xb7 Customer Focus

\xc2\xb7 Team work

\xc2\xb7 Effective Communication

\xc2\xb7 Personal Accountability & Commitment to achieve

\xc2\xb7 Resilience and Flexibility (Can do attitude)

ISR Requirements

Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day to day business operations.

Warning on Recruitment Fraud

flydubai is aware of a number of e-mails, letters and SMS or Whatsapp messages in circulation recently, claiming to be offers of employment from flydubai.

These offers often look legitimate and may include job descriptions, salary, and benefit details.

The offers then direct recipients to provide bank account details.

Although these offers may appear genuine, they are fraudulent and should be deleted immediately and not responded to. flydubai does not send emails, letters or other messages requesting your bank account details in order to process documents. flydubai will also never

refer you to a third party to process applications or visas. Official communications from flydubai

will only come from an email address ending in @flydubai.com and job opportunities with

flydubai are advertised on flydubai\'s websites.

If you receive any e-mail, letter or other message which you have not requested or are expecting and it purports to be from flydubai, please contact us at and include the subject line \xe2\x80\x9cRecruitment Fraud\xe2\x80\x9d to confirm the authenticity of the message.

flydubai