Job Description

Job Summary

The Admin Officer provides administrative and operational support to the Food & Beverage department and head office. The role requires strong organizational skills, knowledge of F&B operations, and the ability to coordinate between outlets, suppliers, and management to ensure smooth daily operations.

Key ResponsibilitiesAdministrative Duties

Provide day-to-day administrative support to the head office and F&B operations Prepare, organize, and maintain files, records, and reports (staff, vendors, operations) Handle emails, phone calls, and internal communications professionally Coordinate with HR on staff documentation, attendance, leave records, and onboarding Assist in preparing schedules, memos, and operational reports
Food & Beverage Operations Support

Support outlet operations with documentation, purchase requests, and inventory records Coordinate with suppliers and vendors regarding orders, deliveries, and invoices Assist in cost control documentation and basic stock monitoring Support menu updates, pricing records, and operational SOP documentation Liaise between kitchen, service teams, and management for administrative matters
Finance & Documentation Support

Assist with invoice verification, petty cash records, and expense tracking Maintain purchase orders, delivery notes, and payment follow-ups Prepare basic reports for management review
General Responsibilities

Ensure compliance with company policies and F&B operational standards Maintain confidentiality of company and employee information Support audits, inspections, and internal reviews when required Perform other administrative tasks as assigned by management
Requirements & Qualifications

Diploma or Bachelor's degree in Business Administration, Hospitality, or related field Previous experience in an administrative role within the Food & Beverage or hospitality industry Strong understanding of F&B operations and terminology Proficient in MS Office (Word, Excel, Outlook) Good communication skills in English (Vietnamese mandatory) Strong organizational and multitasking skills
Skills & Competencies

Attention to detail and accuracy Ability to work independently and as part of a team Time management and prioritization skills Professional attitude and problem-solving mindset Ability to work under pressure in a fast-paced environment
Job Type: Full-time