JOB SUMMARY

Provide efficient and responsive support as required to fulfill the administrative needs of the office and aid the Senior Office Operations Manager and Partner.

JOB DESCRIPTION:

• Coverage of the office receptionist

Greet and assist visitors to the office and respond to any walk-in queries.

Answer incoming phone calls and direct them to the respective team member.

Receive, sort, and direct courier packages to the respective team member, and maintain logging on the system.

Schedule and maintain meeting rooms/desks bookings.

Admin vendor management and coordination.

Close monitoring of contract expiry / renewals.

Management of Local Purchase Orders to vendors.

Create, maintain, update, and circulate internal employees\xe2\x80\x99 contacts directory.

Arrange travel and accommodation bookings.

Monitor office cleaning and maintenance staff to ensure proper office upkeep.

Order and maintain office stationaries for DIC, DIFC, and Abu Dhabi offices.

Provide personal assistance support to the Partner as required.

Other duties as requested by the Management.

SKILLS REQUIRED

2-3 years\xe2\x80\x99 work experience in an administrative position which provides the desired knowledge, skills, and abilities necessary to perform the position\xe2\x80\x99s essential duties and responsibilities.

Good communication skills including fluency in English (oral and written) is mandatory.

Good IT skills including experience MS Office (including word, excel and PowerPoint)

Able to work in an organized manner and maintain efficient bookkeeping.

Able to use office equipment (scanners and printers).

Self-managed and proactively seek out work.

Detail-oriented and professional demeanor.

Experience of working in a busy corporate environment, meeting tight deadlines.

FRAGOMEN IN THE MIDDLE EAST:

Within the Middle East region, we have offices in United Arab Emirates, Qatar and Saudi Arabia, with an overall headcount of 200 employees. Across all the offices, there is a positive and collaborative working environment, with our immigration professionals partnering with our clients to help them manage their regional or global immigration programmes. Based in Dubai, you will work closely with the Managing Partner for MEA, who is also located there.

Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, and disability.

Fragomen