Job Description

Job Title INT

Description

& Summary
Reports to Office Manager
Ensures the smooth operation of the office, by coordinating administrative support across the office and ensures that the office is supported in an efficient and effective manner.
Manage office facilities, manage office maintenance & cleaning, manage employee access passes, manage desk allocation & parking access, actively taking part with emergency response teams and be an HSE champion
Career Coach for OAs & drivers, leave cover for Office Manager
Manage Driver's and Office Assistant's schedules (including annual leave) and monthly meeting
Oversees Cafe operator - Deal with daily issues with cafe - including private area booking
Liaising for HC induction and news joiners orientation
Print hub management
Manage external (Infofort) requests -collection and delivery
Review office policies and procedures to maximise efficiencies
Adhere to the allocated budget for the Office Services function
Propose costs saving solutions as appropriate
Work with procurement with regards to office needs (supplies,
consumables)
Support the office manager with budgeting and space allocation
Requirements:
Bachelor's degree
Fluency in spoken and written English, proficiency in Arabic is an advantage
5+ years experience of providing office services in a professional services environment, or equivalent internal experience preferable in UAE
Specific Skills
Experience with a professional services firm preferred
Prior people management/team lead experience preferred
Education (if blank, degree and/or field of study not specified)Degrees/Field of Study required:Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank, desired languages not specified)
Travel RequirementsNot Specified
Available for Work Visa SponsorshipNo
Government Clearance RequiredNo

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