Description

Job Summary: Looking for an Office Secretary in Dubai, United Arab Emirates (UAE)

Job Key Details:

• Perform general clerical duties such as photocopying, scanning, faxing, mailing as well as filing documents
• Manage the front desk by greeting visitors, answering phone calls and directing inquiries to the appropriate individuals
• Schedule and coordinate appointments as well as meetings
• Maintain and update office records, databases and filing systems in an organized and efficient manner
• Assist in preparing and formatting documents, presentations, reports as well as correspondence
• Handle incoming as well as outgoing mail and emails, distributing them to the appropriate personnel
• Collaborate with internal teams to organize and coordinate internal events, meetings as well as staff travel arrangements
• Maintain inventory of office supplies, anticipate future needs and place orders to ensure availability
• Assist in managing office budgets, tracking expenses as well as processing invoices
• Provide administrative support to executives and staff members, including calendar management, travel arrangements as well as expense reporting
• Ensure the office premises are clean, tidy and presentable at all times
• Conduct any other related tasks as may be required

Job Qualifications and Experience

• Possess a Degree in a relevant course
• At least 2 years of experience working as an office secretary, administrative assistant or similar position required
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Proficient in using office software such as Microsoft Office Suite
• Excellent verbal and written communication skills
• Attention to detail and accuracy in performing administrative tasks
• Ability to maintain confidentiality and exercise discretion in handling sensitive information
• Strong interpersonal skills with the ability to work effectively in a team environment
• Any gender can apply

Application Procedure:

All qualified candidates are encouraged to upload their recently updated CVs

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