Our client is currently looking for an Office Manager for their Dubai office.

Working schedule: from 12pm-9pm

Salary : AED 12-15k

Minimum Qualifications (MUST HAVE):

• Minimum 3 years relevant work experience in Facility Management / Administration - Front office / back office
• Minimum 3 years work experience in UAE
• Additional Qualification / Experience in Hotel Management / Travel / Hospitality sector will be an advantage.
• Minimum Education - Preferably Graduate / College.
• Language: Fluent Read/Write/Speak in English.
• Proficiency in MS Office Skills (Word, Excel & Outlook)

Work profile:

• Working as a single point of contact for all Facilities and Administration requirements of our Global headquarters in Dubai.
• Management of Front office (Reception, Client interfacing etc.) and back office operations
• Ensuring that the facility meets world class standards in terms of a clean, safe, healthy work environment for employees
• Supervision of housekeeping staff and implementation of effective housekeeping / cleaning practices.
• Ensuring maintenance, upkeep and high uptime of office equipment\'s, electrical, air conditioning and critical system
• Scheduling and Supervising all repair, maintenance and refurbishments works within the facility.
• Managing Travel requirement of Executive Management (Airline /Hotel Booking, Visa, Forex, Mobile activation etc.)
• Managing any ad hoc work requirements, including any outdoor work, of our Executive Management Team
• Ensuring upkeep of executive cabins, meeting room, board rooms and appropriate setup for meetings and events
• Menu planning, F&B setups for clients visits and Executive Management Team in office or external venues.
• Management of Office Pantry \xe2\x80\x93 F&B stock monitoring , timely replenishment, hygiene checks etc.
• Managing Stationery, Collaterals, Printing and Consumables needs, including stock management and timely replenishment
• Co-ordinating with Building Management / Landlord / External agencies/ Government bodies/ law enforcement agencies for application or renewal of permits / licenses, permissions, approvals or any other ad hoc requirements.
• Identifying suppliers / contractors / service providers for various purchase requirements, office repairs and maintenance needs.
• Seeking Quotes, negotiating, preparing cost comparatives, seeking internal approvals, issuance of Purchase orders etc.
• Maintaining Daily, Weekly, Fortnightly checklist and monthly reports for Facilities related tasks.
• Maintaining various consumption / spend tracker for all areas of work.
• Ensuring timely processing of all vendor payments and office petty cash management
• Monitoring Service Levels for all outsources services and contracts. Sharing feedback with service provide for improvement
• Implementing best practices and ideas to improve work environment, aesthetics, quality of infrastructure and service levels.

DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

Kingston Stanley