Job Description

Tangier, Morocco
08 September 2025
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Junior / Mid
0 - 0
Full Time
Market Related
3 years - 5 years
Skills
Administration
Export
Facilities Management
Financial Administration
Human Resources
Import
Office Administration
Office Management
Personal Assistance
SYSPRO
Industries
FMCG
Import/Export
Shipping

Role:

Office Manager

Company:

MOXCO

Location:

Tangier, Morocco

Reporting to:

General Management

Eligibility:

This role requires current legal authorization to work in Morocco as a resident; non-residents are not eligible. Applicants must currently reside in country.

Key Responsibilities

Administrative & HR Support

Manage staff records, attendance, and leave requests. Maintain mandatory registers (payroll, staff, leave). Ensure onboarding and offboarding of employees (documents, integration, exit formalities). Draft and update internal procedures to improve workflows. Ensure compliance with Moroccan labor law and HR regulations.

Financial administration

Collect, classify, and verify supplier and service provider invoices. Prepare payroll variables and liaise with the external accounting firm. Monitor cash flow, including all inwards and outwards transactions . Perform basic bank reconciliations and report anomalies. Manage petty cash and prepare expense reports. Prepare financial tracking tables and monthly summaries for General Management. Process and verify incoming supplier and service provider invoices. Prepare and issue customer invoices, and follow up on and outstanding payments Prepare and issue purchase orders and liaise with suppliers on order confirmation Track incoming payments and maintain accurate records of receivables Manage petty cash and track day-to-day office expenses. Maintain financial tracking files for sales, purchases, and general expenses

Office & Facility Management

Supervise procurement of office supplies, equipment, and service providers. Oversee office maintenance, security, and proper functioning of facilities. Manage contracts with external service providers (utilities, internet, insurance, etc.).

Executive Assistance

Manage the General Manager's agenda, meetings, and travel arrangements. Draft meeting minutes, circulate action points, and follow up on deadlines. Act as liaison between General Management, internal staff, and external partners. Ensure confidentiality on sensitive and strategic matters.

Cross-functional Support

Support the Procurement Manager and Export & Sales Coordinator during peak periods (e.g., large orders, reporting, audits). Assist in client-related documentation coordination when required. Participate in ad hoc projects assigned by General Management. Any other tasks as requested by management

Required Profile

Bachelor's degree in Business Administration, Management, or related field. 3 to 5 years of experience in administration or office management. Excellent organizational and multitasking skills. Autonomy and initiative in a start-up environment. Proficiency in MS Office (Excel, Word, PowerPoint, Outlook); ERP/CRM knowledge is an asset. Strong communication skills in French and English; Arabic is an advantage. High level of integrity and discretion. * Ability to grow with the company's expansion and take on broader responsibilities.