Job Description

Job Information:

Job Title: Office Manager
Department: Chairman Office
Reports To: Chairman

Job Purpose:

We are seeking a dynamic and highly organized Office Manager to provide strategic and administrative support to the Chairman of a boutique real estate and property development group based in Dubai. This multifaceted role combines executive-level support with coordination of marketing and media efforts to enhance the Chairman's public and professional profile, as well as promoting the company's development and brand presence. This role requires exceptional organizational skills, discretion, and the ability to manage a wide range of executive and office management tasks. The ideal candidate will ensure the smooth functioning of the Chairman's office, oversee administrative staff, and act as a key liaison between the Chairman, senior executives, and external stakeholders. The ideal candidate will be detail-oriented, media-savvy, and capable of managing both corporate communications and personal logistics with discretion and efficiency.

Key Responsibilities:

Executive Assistance & Office Management

Manage the Chairman's calendar, appointments, meetings, and day-to-day administrative tasks.

Prepare presentations, briefing materials, and correspondence related to business initiatives, projects, and real estate transactions.

Serve as a gatekeeper and primary point of contact for internal teams and external stakeholders.

Ensure smooth operation of the Chairman's office, including document filing, expense tracking, and coordination with administrative staff.

Organize complex travel itineraries, including flights, hotels, visas, and on-ground logistics across multiple destinations.

Draft and proofread emails, memos, and official communications on behalf of the Chairman.

Facilitate smooth communication between the Chairman's office and other departments.

Represent the Chairman in a professional manner when dealing with clients, partners, and officials.

Media & Marketing Coordination

Liaise with real estate marketing agencies, digital consultants, and public relations firms and give advice whenever appropriate.

Coordinate personal branding efforts, media appearances, and promotional campaigns for the Chairman and the company's projects.

Oversee social media content and digital presence aligned with the company's luxury and investment-driven real estate image.

Support the development and execution of marketing strategies for high-end residential, commercial, and mixed-use developments.

Travel arrangements, Event Planning and execution in relations to the real estate projects locally and internationally.

Plan and support participation in local and international real estate exhibitions, investor roadshows, and networking events.

Accompany the Chairman to key marketing related meetings and events when required, ensuring preparation and follow-up support.

Job Requirements:

Bachelor's degree in business administration, marketing, Real Estate, communications, or a related field.

Minimum 5 years' experience in an executive support or office management role, preferably in real estate, property development or a related industry in Dubai/UAE

Strong knowledge of branding, media coordination, and digital marketing best practices.

Excellent organizational, written, and verbal communication skills.

Discretion, reliability, and the ability to handle sensitive information with the utmost confidentiality.

Proficiency in Office (Word, Excel, PowerPoint, Outlook) and modern collaboration tools (e.g., Teams, Zoom, etc.).

Fluent in English and Arabic is a must (written and spoken)

Familiarity with Dubai's real estate landscape, RERA regulations, and luxury development marketing.

Experience working with high-net-worth individuals and investor relations teams.

High level of professionalism, confidentiality, and diplomacy.

Job Type: Full-time