Job Description

About the job Job Purpose Provide comprehensive and confidential office management services to the Group CEO and ad-hoc support to Chief Financial Officer for Board related administration. Necessary Secretarial/Administrative assistance to the Group CEO and ensure that the GCEO's time is utilized in the most efficient way. These include but are not limited to travel/hotel bookings, documentation, internal and external correspondence, managing calendars of all senior management, etc. Main Accountabilities Of The Job 1. Supervision

• Plan and supervise all activities in the assigned area to meet all performance objectives.
• Train and develop the assigned staff on relevant skills to enhance their proficiency on the job.

2.Policies, Processes and Procedures

• Supervise the implementation of all section policies, processes and procedures.

3.Budgets

• Implement the section budgets and work plans.

4.Continuous Improvement

• Participate in initiatives for innovation and continuous improvement in pursuit of greater productivity.

5.Reports

• Assist in the production and amendment of reports as required by the Group CEO and the Board along with the necessary follow-up.

6.Executive Assistant

• Function as Executive Assistant to the Group CEO.
• Identify and solve problems and issues to improve the effectiveness and efficiency of the Management Team

7. Committee Meetings

• Work closely with the GCEO to organize agendas for Board and Executive Team meetings including assembly of background documents and circulating them ahead of the meetings

8. Administration Support

• Record minutes of Board, Senior Management and Customer meetings to ensure accurate records are maintained of all action points for implementation

9. Data and Document Management

• Manage the filing and data management systems for the GCEO's Office.
• Collate, examine and analyze data for the GCEO, as required.

Minimum specifications for the Job Essential : Diploma and/or certification in office administration Desirable : Degree in Business Administration, preferably with multi-lingual capability Job Skills: Administration skills, good communication and computer skills, initiative, planning and organizing skills, minute recording skills, confidentiality, ability to process information Behavioural Competencies : Trustworthiness, diplomacy, transparency, integrity, professionalism, caring & supportive style, passion for excellence, continuous improvement orientation Experience : 5 years of relevant executive administrative experience with 2 years of supervisory experience managing GCEO office Job Type: Full-time Salary: Up to AED3,500.00 per month Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)