Job Description

Office Manager- Executive Assistant to CEO

Executive Support

Provide high-level administrative support to the CEO and executive leadership team, including managing calendars, scheduling meetings, and coordinating travel. Prepare and edit correspondence, reports, and presentations for executive meetings. Organize and maintain executive files and documents, ensuring confidentiality.

Office Management

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Oversee day-to-day operations of the executive office, including managing office supplies, equipment, and general office maintenance. Liaise with vendors, service providers, and building management to ensure office operations run smoothly. Implement office policies, procedures, and standards to ensure a professional and efficient work environment.

Meeting Coordination

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Schedule, organize, and manage logistics for executive meetings, including board meetings, team briefings, and off-site retreats. Prepare agendas, take minutes, and follow up on action items from meetings. Coordinate internal and external meetings, including managing guest arrangements and hospitality needs.

Communication and Liaison

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Act as the primary point of contact between the executive team and internal staff or external stakeholders. Manage communications and follow up on key action points and directives from the executive office. Draft and manage internal/external communications, including emails, announcements, and reports.

Project Coordination

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Assist in coordinating executive-led projects, ensuring timely completion and effective communication with relevant departments. Track project timelines, deliverables, and resources, providing updates to the executive team as needed.

Budget and Expense Management

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Manage office budgets, including expenses related to travel, supplies, and other office expenditures. Prepare expense reports and ensure timely submission of claims for the executive team. Track and reconcile budget-related reports, ensuring cost-effectiveness and efficiency.
Experience:- More than 10 years of experience in similar field.

We are looking for bilingual (Arabic/English) Candidates.

Job Type: Full-time