Job Description

Location:

Dubai, UAE

Company:

Fajr Interiors LLC

Salary:

AED 4,000 - 5,000/month (based on experience)

Job Type:

Full-Time | Permanent

Role Overview:

We are seeking a well-organized, proactive, bilingual

Arabic & English speaking (French is an advantage)

Female Office Manager

to handle a hybrid role that combines

front desk responsibilities with administrative coordination

. The selected candidate will act as a central support across all departments ensuring smooth office operations, clear communication, and well-managed documentation.

Key Responsibilities:Front Desk & Client Interaction

Greet visitors and manage incoming calls, emails, and deliveries with a professional demeanor. Schedule and confirm meetings; maintain a tidy and welcoming reception area. Support basic client communications such as sending presentations, meeting reminders, or follow-ups in both Arabic and English.

Office & Administrative Management

Manage office supplies, petty cash, and vendor coordination. Organize physical and digital files for contracts, drawings, permits, and HR documents. Track important renewals including trade licenses, employee visas, and authority-related approvals. Oversee office maintenance, pantry restocking, and cleaning schedules.

Project Coordination Support

Maintain and update logs of CVIs, signed approvals, consultant comments, and authority permits. Ensure all internal project folders are up-to-date with the latest documentation. Coordinate and schedule meetings between design, site, and procurement departments. Support tracking and flow of project deliverables and timelines.

Procurement & Vendor Coordination

Follow up on delivery timelines, quotation records, and subcontractor paperwork. Keep updated records of vendor documentation (licenses, insurance, VAT registration). File POs and procurement documents for easy internal reference.

HR & Internal Coordination

Monitor staff attendance, leave balances, and the expiration of key documents (passports, visas, IDs). Assist with onboarding new staff and maintaining employee records. Organize small team events and internal celebrations (birthdays, milestones, etc.).

Management Reporting

Compile weekly summaries of pending administrative and project-related tasks. Follow up with internal teams on delayed submissions or overdue action items. Assist in managing calendars, reminders, and task timelines across departments.

Qualifications & Requirements:

Bachelor's degree

in Business Administration, HR, Interior Design, or a related field.

2-4 years of experience

in a similar administrative or coordination role, ideally within interior design, construction, or fit-out companies.

Fluency in Arabic and English

is mandatory - written and spoken. Professional, well-groomed, and presentable. Excellent communication and interpersonal skills. Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Strong organizational skills and high attention to detail. Ability to handle multiple tasks independently and under pressure.

Preferred Skills:

Familiarity with interior fit-out or design documentation. Experience dealing with Dubai authorities such as

DM, DCD, TECOM, DEWA

. Understanding of supplier and subcontractor coordination. Basic knowledge of design tools like

Canva

or

InDesign

is a plus (not required).

What We Offer:

Competitive salary package. Opportunity to work on high-end interior design and fit-out projects. Collaborative and supportive work culture. Career growth opportunities in project coordination and business operations.

About the Company

Fajr Interiors is a Dubai-based interior design and fit-out firm specializing in high-end residential and commercial spaces. We are seeking a highly organized and proactive

Office Manager

to oversee day-to-day office operations, client coordination, internal administration, and project support.

How to Apply:

Please apply via

Indeed

with your

updated CV

. Priority will be given to candidates with relevant experience in interior design, fit-out, or construction-related office environments.

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

What is your expected monthly salary in AED (all-inclusive)? Have you worked in an interior design, architecture, or construction company before? How comfortable are you with MS Office tools like Excel, Outlook, and Word? Beginner
? Intermediate
? Advanced

What was your current monthly salary in AED (all-inclusive)?
Education:

Bachelor's (Required)
Experience:

management: 3 years (Required)
Language:

Arabic (Preferred) French (Preferred)
Location:

* Dubai (Required)