Job Description

About Role:

This is responsible for all areas in connection to the office management and cross functional multi-tasking abilities between the departments. This role entails the ability to work in a fast-paced environment, coordination with internal and external parties such as staff, clients, vendors and suppliers. This role handles day-to-day operations and administrative tasks to ensure the smooth running of the company, including assisting other departments with project work.

JOB ASSIGMENTS

Maintain high standard of professionalism while answering calls, emails & greeting Make travel arrangements. Hotel, car, air ticket booking when necessary Check, update and record staff time and attendance on software and make the necessary timely update on the system as per roster and changes. Apply, manage approvals of all staff leaves and coordinate with its approval and tracking of the same accordingly. Order and maintain office appearance, toiletry, stationary, pantry supplies. Stock up and regular inventory maintenance. Petty cash managements in liaison with the accounts department. Regular check over stock, cleanliness of pantry, office & meeting rooms Manage and maintain stock keeping and take the regular planning update for timely order placement. Regular end to end office wear & tear inspection on weekly basis update managers with regular follow ups on requirements for a prompt fix Provide and assist the accounts department in all areas in relation to accounting matters in line with vendors, supplier / book keeping Plan and coordinate on internal and external training requirements as assigned by the dept. Coordinate internal and external staff team building events. Single point of contact for all departments in the areas of staff attendance, suppliers, office management, leave & attendance management. Maintain a smooth and cordial relationship with all staff and dept. heads for swift functionality of daily operations. Make and offer refreshments to guest, business owners and otherwise requested. Support HR with interview process, onboarding activities, filing, and record-keeping. Take initiative to make the necessary changes, update, upgrade on the process and task delivery. Be proactive in listening and learning from the day-to-day trends to take the timely necessary action Do the job with complete dedication and with full awareness of delivery status.

SKILL SETS & KNOWLEDGE

A keen eye for aesthetics and details The ability to work methodically and meet deadlines The ability to manage complex projects and multi-task Enthusiasm for learning and able to act proactively Ability to work under pressure and operate efficiently Proficiency in Microsoft Office applications and computer skills The ability to work alone and in a team environment in a professional manner The ability to adapt in a stressful environment and maintain composure Order processing, supplier, vendor and client relationship management
Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month

Application Question(s):

Do you have 1-3 years of office management experience in UAE? Do you have 1-3 years of experience in UAE in the role of preparing and managing staff attendance, leaves and system recording? Are you familiar with working of attendance software? Do you have 1-3 years of experience in office management? Do you have 1-3 years of experience in suppliers, vendor relations management? Do you have 1-3 years of experience in coordinating with internal department to executive the job requirements? Are you willing to clean and upkeep the office and common areas when required? Do you have 1-3 years of experience in coordinating the internal staff events? Do you have 1-3 years of experience in bookkeeping and basic accounting? Do you have 1-3 years of experience in assisting the HR. department. In the scale of 1-5, do you think you have 4 and above rating in English communication and writing skills? Do you have 1-3 years of experience in client and customer relations * Do you have 1-3 years of experience in telephonic skills?