Job Description

Job Summary

We are looking for Female Office cum Personal Assistant for administrative, secretarial, and personal support to the executive/senior staff member and assists with general office management to ensure efficient operations. This role requires exceptional organizational skills, a high level of discretion, and the ability to manage multiple priorities effectively.

Key Responsibilities

Executive and Personal Support

Calendar and Schedule Management:

Manage and coordinate the executive's complex calendar, including scheduling internal and external meetings, appointments, and reminders.

Correspondence Management:

Handle and prioritize all incoming and outgoing correspondence, including screening phone calls, managing emails, and processing mail. Draft, prepare, and edit professional documents, reports, memos, and presentations.

Travel Arrangements:

Plan and book comprehensive travel logistics, including flights, accommodation, ground transportation, and preparing detailed itineraries and expense reports.

Meeting Coordination:

Organize and coordinate meetings, conferences, and events. This includes preparing agendas, arranging necessary materials, taking accurate minutes, and following up on action items.

Confidentiality:

Handle sensitive information, documents, and communications with the utmost discretion and professionalism.

Personal Tasks/Errands:

Assist with personal tasks and errands as required to support the executive's personal life and commitments, which may include managing personal appointments or coordinating household-related matters.
Office Administration and Operations

General Office Maintenance:

Oversee the general appearance and functionality of the office area, ensuring it is clean, tidy, and well-organized.

Supply Management:

Monitor and maintain inventory of office and pantry supplies, placing and managing orders as needed.

Filing and Records:

Develop and maintain an efficient and accurate filing system (both physical and digital) for all documents and records.

Stakeholder Liaison:

Act as a professional point of contact and liaison between the executive and internal teams, external clients, vendors, and other stakeholders.

Administrative Support:

Perform general clerical duties such as photocopying, scanning, data entry, and processing administrative forms.

Office Equipment:

Ensure all office equipment (printers, communication systems, etc.) is functioning correctly and coordinate maintenance or repairs as necessary.
Qualifications and Requirements

Proven experience (typically 2+ years) as a Personal Assistant, Executive Assistant, or Office Administrator. High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is often preferred. Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Excellent written and verbal communication skills. Strong organizational, time-management, and planning abilities with exceptional attention to detail. Ability to multitask, manage a varied workload, and prioritize tasks effectively under pressure. Demonstrated professionalism, integrity, and the ability to maintain a high level of confidentiality. Proactive and resourceful approach to problem-solving.
Key Skills

Calendar Management Travel Coordination and Logistics Correspondence Drafting/Editing Meeting and Event Planning Office Equipment Operation Bookkeeping/Expense Reporting Time Management Interpersonal Skills Confidentiality and Discretion
Kindly send CV by Whatsapp on

050 6249318

Job Type: Full-time

Pay: AED1,800.00 - AED2,300.00 per month