Job Description

Office Assistant (Ajman)
Position: Office Assistant (Female)
Location: Ajman, UAE
Salary: AED 2,500 per month
Working Hours: 11 hours per day, inclusive of a 1-hour break. (e.g., 8:00 AM - 7:00 PM with a 1-hour lunch break).
Visa Preference: Candidates with their own valid UAE visa and transferable work permit are highly preferred.
Job Summary
We are seeking a proactive and reliable Office Assistant to join our team in Ajman. The ideal candidate will be responsible for ensuring the smooth day-to-day operation of the office by performing a variety of administrative and clerical tasks. This role is crucial for maintaining an organized, clean, and efficient work environment.
Key Responsibilities
Administrative Support:

• Assist with general office administrative tasks as assigned by management.
• Handle basic correspondence, such as sorting mail, managing incoming and outgoing emails, and preparing simple documents.
• Answer and direct phone calls in a professional manner.

Documentation and Filing:

• Maintain and organize both physical and digital filing systems.
• Sort, file, and retrieve documents, records, and reports to ensure easy access and information management.
• Assist in preparing reports, presentations, and meeting materials as needed.

Office Operations:

• Support day-to-day office operations to ensure a productive work environment.
• Monitor and manage office supplies inventory; place orders when necessary.
• Coordinate with vendors and service providers for office maintenance as required.

Office Maintenance:

• Maintain the overall cleanliness, tidiness, and organization of the office, pantry, and common areas.
• Ensure meeting rooms are clean and prepared for guests and internal meetings.
• Manage kitchen duties, including ensuring coffee/tea supplies are stocked and dishes are clean.

Candidate Requirements

• Visa Status: Candidates with their own valid and transferable UAE residence visa are highly preferred.
• Experience: Previous experience in an office assistant, administrative assistant, or similar role is an advantage.
• Skills:
• Good organizational and time management skills.
• Basic proficiency in Microsoft Office (Word, Excel, Outlook).
• Good verbal communication skills in English; knowledge of Arabic is a plus but not required.
• Ability to handle multiple tasks and work effectively in a fast-paced environment.
• Personal Attributes:
• Reliable, punctual, and trustworthy.
• Presentable with a professional demeanor.
• Proactive and able to work with minimal supervision.
• Attention to detail and a strong work ethic.

Skills Required