Job Description

Administrator / Project Coordinator - Dubai

Company:

Schematic Engineering Consultants

Location:

Dubai, UAE

Job Type:

Full-time, Permanent

Salary:

AED 3,000 - AED 5,000 per month

About Us

Schematic Engineering Consultants is a leading architecture and engineering consultancy based in the UAE, delivering innovative and high-quality design and project management solutions. We are seeking a

dedicated and detail-oriented Administrator / Project Coordinator

to join our growing team. This role is vital to ensuring smooth office operations, efficient project support, and effective communication with clients, contractors, and authorities.

Key Responsibilities

Office & Information Management:

Maintain an organized and efficient office environment, handling all communications and document control.

Document Management:

Oversee printing, scanning, emailing, distribution, and filing of all project-related documents.

Budget & Procurement:

Assist in preparing budgets, track expenditures, and manage purchase of office supplies and stationery.

Meetings & Events:

Schedule meetings, prepare agendas, take minutes, and arrange venues and refreshments.

Representation:

Represent the firm in communications and stakeholder interactions as needed.

Travel Coordination:

Arrange transport and accommodation bookings for staff.

Policy & Compliance:

Draft and update administrative policies, ensuring compliance with company standards and UAE regulations.

Database Management:

Create and maintain project and client databases.

Government Portals:

Manage submissions and interactions with authorities including DM, DDA, DCD, DEWA, and RTA.

Communication:

Serve as the central point of contact for internal and external communications.

Project Support:

Provide administrative support to engineers and project managers, ensuring deadlines and quality standards are met.

Qualifications & Skills

Minimum

2 years' experience

as an Administrative Assistant / Project Coordinator in an

engineering consulting firm

(required). Proven experience in handling

DM, DDA, DCD, DEWA, and RTA portals

(required). Bachelor's degree (required). Strong organizational and multitasking skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills in English. Ability to handle sensitive information with discretion and confidentiality. High level of professionalism, problem-solving ability, and initiative. Strong interpersonal skills for liaising with clients, consultants, and government authorities. Must be based in Dubai, with ability to commute or relocate before starting.

Job Details

Job Type:

Full-time, Permanent

Pay:

AED 3,000 - AED 5,000 per month (based on experience and qualifications)

Location:

Dubai, UAE (required)

Experience:

Engineering consulting firm - 2 years minimum (required)

Certification:

Demonstrated experience with DM/DDA/DCD/DEWA/RTA portals (required)

Why Join Us?

Be part of a dynamic and reputable consulting firm in Dubai. Work on high-profile architectural and engineering projects. Supportive team environment with opportunities to grow and learn. Exposure to UAE authorities and regulatory processes.

How to Apply

Interested candidates are invited to send their

CV

to

hr@schematiceng.com

, mentioning

"Administrator / Project Coordinator - Dubai"

in the subject line.

Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Required)
Experience:

consulting: 2 years (Required)
License/Certification:

* Experience of handling DM/DDA consulting authority portals (Required)