Job Description

Position Overview:

Emirates International Lubricants Industries is seeking a

highly organized, multi-skilled Office Administrator (All-Rounder)

to manage a variety of tasks across

administration, HR, logistics, reception, and customs coordination

. The ideal candidate must be well-versed day

-to-day office operations

.

Key Responsibilities: Administrative & Secretarial Support:

Provide comprehensive

secretarial support

to the Managing Director. Organize and maintain company

documents, contracts, and correspondence

. Handle incoming and outgoing communications on behalf of management. Manage day-to-day office operations, supplies, and facility coordination.

Reception & Communication:

Serve as the

first point of contact

for visitors and incoming calls. Maintain a professional and welcoming front desk. Coordinate internal communications and document flow between departments.

Human Resources & Administrative Support:

Assist in recruitment activities:

CV screening

,

interview scheduling

, and

onboarding

. Maintain

employee records

and prepare HR documentation such as offer letters and NOCs. Coordinate

leave and attendance tracking

, and assist with

payroll inputs

.

Renew and manage company insurance policies

:

Medical insurance

Vehicle insurance

Liaise with insurance providers and ensure timely renewal and claim handling.

Logistics & Customs Coordination:

Prepare

Commercial Invoices

and

Packing Lists

as per

Dubai Customs

requirements. Use

Dubai Trade Portal

to:

Create user tokens

Renew company subscription

Renew Customs Client Code

annually by submitting required documents (trade license, Ejari, Emirates ID, etc.). Coordinate with

freight forwarders

,

customs agents

, and

transporters

for shipment clearance. Maintain accurate records of all

import/export documentation

and customs declarations.

Government Payments & Invoice Management:

Manage and track

utility and government payments

, ensuring all bills are paid before the due date, including:

Sewerage

FEWA/DEWA (Electricity & Water)

Internet and telephone

Trade license and other authority fees

Verify the accuracy of all invoices before processing payments. Maintain detailed payment records and follow up on pending approvals. Use

government portals

to process payments and monitor billing cycles.

Requirements:

3-5 years of experience in a similar

multi-functional role

in the UAE. Strong knowledge of:

Dubai Trade Portal

Customs Code & Token Management

Government payment procedures

Logistics & office administration

Excellent communication and organizational skills. Fluent in

English

; Arabic is an advantage. Proficient in

MS Office

(Word, Excel, Outlook).

Location:

Al Jurf Zone-3 Ajman UAE

Company:

Emirates International Lubricants Industries LLC

Immediate Joining Required

How to Apply:

Please send your

updated CV with a recent photo

to:
Mail Id: hreililube@gmail.com
WhatsApp: 0504630240

Only shortlisted candidates will be contacted.
Candidate must be available in the UAE for an immediate start.

Job Type: Contract
Contract length: 24 months

Pay: AED2,000.00 - AED3,000.00 per month