Office Admin / Purchase Assistant
Dubai, United Arab Emirates
Job Description
UKR Sea Shipping LLC is looking for a reliable Office Admin/Purchase Assistant.
- Candidates willing to join immediately only need to apply
- Candidates with canceled Visa or Visit Visa would be preferred
- Ensure adherence to relevant company procedures and policies
- Make travel arrangements for the senior managers
- Create and update databases and records for financial information, personnel, and other data.
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
- Submit reports and prepare proposals and presentations as needed
- Assist colleagues whenever there is an opportunity to do so.
- Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
- Completes operational requirements by scheduling and assigning employees and following up on work results.
- Provide administrative support.
- Organize, compile, and update company personnel records and documentation
- Maintain schedule and coordinate calendar activities
- Working with the purchasing manager to run the purchasing department
- Performing vendor research and selection to enhance profitability, reduce operating costs and boost efficiency
- Managing purchase orders, overseeing shipping schedules, and maintaining purchase records
- Create reports for senior management
- Welcoming visitors and directing them to the relevant personnel.
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including official correspondence, memos, resumes, and presentations.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Maintaining general office files, including job files, vendor files, and other files related to the company\xe2\x80\x99s operations.
- Performing other relevant duties when needed.
- Bachelor\xe2\x80\x99s degree in business, administration, or a related field.
- 2 or more years\xe2\x80\x99 proven experience as an Office Admin or Purchase Assistant.
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
- Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles.
- Fluent in English
- Qualified Female Candidates are encouraged to apply
- Dubai: Reliably commute or planning to relocate before starting work (Preferred)
- Bachelor\'s (Preferred)
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Job Detail
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Job IdJD1608194
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned