Office & Admin Assitant
United Arab Emirates, United Arab Emirates
Job Description
Job Brief:
The Office & Admin Assistant is accountable to ensure the efficient day-to-day operation of the office and support the work of management and other staff.
Responsibilities:
Office Coordination Assistance:
The Office & Admin Assistant is accountable to ensure the efficient day-to-day operation of the office and support the work of management and other staff.
Responsibilities:
Office Coordination Assistance:
- Preparing coffee and tea for staff & visitors .
- Forwarding emails to concerned department coordinator for updating product delivery schedule.
- Managing and sorting incoming mail, faxes, and courier deliveries for distribution.
- Handling courier and other services to run office smoothly.
- Answering incoming telephone calls, determining purpose of calls, and forwarding calls to appropriate personnel or department in absence of the office administrator.
- Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
- Monitoring cleanliness of office equipment and furniture.
- Maintaining international phone call logs.
- Maintaining electronic access device for entry and exit.
- Maintaining conference or meeting room schedule program.
- Arranging birthday or party meeting snacks and juices.
- Supporting with IT department to ensure all connections running fine.
- Assisting all departments in photocopying & scanning of documents.
- Arranging faxed documents.
- Maintaining all customer contract copies.
- Maintaining record for all outgoing and incoming documents.
- Maintaining and filing of office files and documents.
- Arranging all documents for Signature for UAE and tracking of the documents.
- Purchasing, receiving, and storing the office supplies ensuring that basic supplies are always available.
Bayt
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Job Detail
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Job IdJD1522265
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationUnited Arab Emirates, United Arab Emirates
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EducationNot mentioned