Job Description

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Role: Listing Administrator
Role Purpose:
Deliver the required admin support to sales department & Management
Key Accountabilities of the role
RESPONSIBILITIES:

• Support the team and managers as needed.
• Maintain the database and File Management for the leasing department.
• Maintain department files, archiving system, and records electronically.
• Prepare reports for department lead performance.
• Approaching developers and owners to get property listings and database.
• Register with the developers and owners to advertise their properties.
• Approaching Real Estate companies and property management companies for business partnership opportunities.
• Preparing and ensuring validity of agency agreements with the external agents.
• Communicate with MPM & ADIB related department to collect data base for adverting ADIB owned properties & MPM managed properties.
• Advertising the properties on social media and online portals.
• Carrying out the marketing campaigns different forms whenever needed.
• Maintain updated and accurate listing on social media and online portals.
• Manage the lead distribution and lead system.
• To Follow up on team leads progress and report the team leads statistics.
• Prepare management reports on monthly, quarterly, and yearly basis.
• Prepare memos, letters, and other documents from staff and manager.
• Work with the department manager to attend the audit requirements.
• Work with the department management to review the department SOPs according to our process.

RESULTS REQUIERD:
Increase Agency department efficiency of:

• Building data base from external & internal sources.
• Listing properties in a timely manner & Keeping listings up to date.
• Day-to-day jobs done efficiently.
• Out of the box thinking for solutions and process effectiveness
• Management Reports.
• Deliver the required daily tasks support to both team and management.

Specialist Skills / Technical Knowledge Required for this role:

• Excellent Communication skills in English or Arabic (preferably both)
• Analytical skills.
• Excellent administration skills
• Excellent knowledge of Outlook, Excel, PowerPoint & CRM.

Required experience in similar role is minimum 3 years.

Skills Required