Job Description

Position Summary:

The Middle School Administrative Assistant provides general clerical

support, ensuring the efficiency of the Middle School Office. They will serve as a member of the

administrative assistant team and work under the supervision of the Middle School

Administrator(s).

Primary Responsibilities:

Attendance & Data Management

Execute daily attendance protocols

, maintaining real-time accuracy and investigating discrepancies through direct communication with families, faculty, and students.

Manage student records and rosters

within PowerSchool, ensuring the integrity of data for specialized programming such as Field Trips, Pursuits, and Access.

Generate and maintain official student attendance reports and letters

to support administrative tracking and school-wide reporting requirements.

Middle School Office Support

Provide comprehensive administrative support

to the Middle School Principal and Associate Principal, including proactive calendar management and scheduling.

Serve as one of the primary points of contact

for the Middle School Office, providing high-level customer service and information to students, parents, and faculty.

Streamline office efficiency

by managing general clerical tasks and collaborating effectively with the broader administrative assistant team.

Support the organization of Middle School events

including, but not limited to, Summit for Success. Overall support of the Middle School Office Other duties as assigned by the Middle School Principal

Week Without Walls Support

Coordinate with the Curricular Trips Coordinator

to facilitate the planning and execution of Week Without Walls (WWW), specifically overseeing document management and trip-specific communication.

Assist in managing aspects of WWW trips

including, but not limited to, producing visa support documentation, booking transportation, updating website, booking meetings, and creating and sending communications.

Schoolwide Responsibilities:

Openly support and abide by all school policies and procedures Model the ASD Values in interactions with the school community. Eager and willing to work in a collaborative team environment. Exhibit a professional attitude at all times Demonstrate commitment to personal continuous professional growth and development Represent ASD with students, parents, colleagues, and the broader school community in a professional manner

Required Qualifications:

College or professional degree preferred Previous experience working in an international educational institution preferred Exceptional English communication skills and proofreading skills Professional presentation Knowledge and proficiency using productivity software packages (ie School Information System (Powerschool or equivalent) Google Suite (including advanced features in Gmail, Calendar, Slides, Sites and Gemini) Tactful and professional telephone and reception skills Works well under pressure, with the ability to take initiative and maintain a flexible schedule Well-organized, detail oriented, with multitasking ability Pleasant and patient in dealing with faculty, students and parents

Terms of Employment:

This full-time position is classified as a support staff position and reports to the Middle School Principal. General working hours are from 7:45 am - 3:45 pm, Monday through Thursday and 7:45 am - 12:15 pm (on site) & 2:00 pm - 3:45 pm (remote/flexible) on Fridays.

Friday is considered as a full working day for employees and the school reserves the right to

schedule afternoon meetings and/or events where the employee's presence is required.

Employees should plan to be available and ready to respond to work-related requests on Friday

afternoons unless an approved leave of absence has been applied for and approved through the

usual and customary leave request process in advance. Any absence on a Friday will be

considered a full-day absence.

ASD employees are responsible for safeguarding and promoting the welfare of students. All employees agree to abide by all child protection policies and procedures and agree to participate in all child protection training as mandated by the School as a condition of employment. Criminal background checks will be conducted on all candidates prior to confirmation of employment.